Payslips for Basic Pay

Dear Zimba88 and other Gurus,

Reference to the immigration rules, HO wants to see that the employee works full time and we pay his tax and NI, they want to see (Hourly Rate) and how much we pay the employee.

If I pay monthly- fixed salary, there are two ways for payslips:
1- According to hourly pay, we can mention number of hours and the hourly rate in the payslips, and the salary will be same in all months.
2- Basic Pay, we can just mention the Hourly Rate and the gross pay, without number of hours. HO can calculate hours.

My question is: What is the best way?

Thanks

You do not need to mention hourly rate or hours on the payslips. You must write them on the form.

See: http://www.immigrationboards.com/uk-tie ... l#p1437307

Hi Zimba

I am hoping if you could help me decide on something. One of my employees date of birth was mentioned incorrect (original d.o.b is 28-05-1983) whereas the d.o.b in HMRC records and P45 is 25-05-1983. Now this is a mistake on my accountant's behalf and on Speaking with HMRC they told me it can me amended in current year 2016-17 and not in previous year records i.e. 2015-16. They advised me I should mention this in my cover letter to Home Office.

1. Do you advise if I should mention this on my cover letter ?
2. Do you think I should skip sending the P45 for that employee which contains the D.O.B there is no other govt document with D.o.B on it and I am told that P45 is nota requirement according to extension guidelines published in November 2016.

Please help me sort this out.

Regards

Amz wrote:Hi Zimba

I am hoping if you could help me decide on something. One of my employees date of birth was mentioned incorrect (original d.o.b is 28-05-1983) whereas the d.o.b in HMRC records and P45 is 25-05-1983. Now this is a mistake on my accountant's behalf and on Speaking with HMRC they told me it can me amended in current year 2016-17 and not in previous year records i.e. 2015-16. They advised me I should mention this in my cover letter to Home Office.

1. Do you advise if I should mention this on my cover letter ?
2. Do you think I should skip sending the P45 for that employee which contains the D.O.B there is no other govt document with D.o.B on it and I am told that P45 is nota requirement according to extension guidelines published in November 2016.

Please help me sort this out.

Regards

Why are you ignoring repeated requests to stop tagging each of your questions onto other members topics in the hope of getting immediate response. Please continue in your own topic. If you persist, your access to the forum will be terminated.

Apologies, I am new to this board so did not pay attention to the rules. I will switch to my thread.

Thanks

zimba88 wrote:You do not need to mention hourly rate or hours on the payslips. You must write them on the form.

See: http://www.immigrationboards.com/uk-tie ... l#p1437307

Hi Zimba i Hope you are well, my query is related to salary slips of the employees, my accountant has mentioned hours worked, hourly rate, accrued Holidays and holidays taken.
now the problem is,the month my employees have taken holidays is showing working hours as only the number of hours actually worked that particular month + paid holiday Taken = which comes to the total amount ,which if divided by hourly rate comes out as full time, will HO consider the months in which my employyes have taken paid holidays as the payment made to them is equivalent to full time job , by law i have to give them paid holidays and in the UK directives of Jobs we can't mention paid holidays hours as hours worked , my accountant showed me the HMRC guide and that's why he had mention the actual worked hours and holiday pay in the months when taken.
your suggestion please.

Atif786 wrote:

zimba88 wrote:You do not need to mention hourly rate or hours on the payslips. You must write them on the form.

See: http://www.immigrationboards.com/uk-tie ... l#p1437307

Hi Zimba i Hope you are well, my query is related to salary slips of the employees, my accountant has mentioned hours worked, hourly rate, accrued Holidays and holidays taken.
now the problem is,the month my employees have taken holidays is showing working hours as only the number of hours actually worked that particular month + paid holiday Taken = which comes to the total amount ,which if divided by hourly rate comes out as full time, will HO consider the months in which my employyes have taken paid holidays as the payment made to them is equivalent to full time job , by law i have to give them paid holidays and in the UK directives of Jobs we can't mention paid holidays hours as hours worked , my accountant showed me the HMRC guide and that's why he had mention the actual worked hours and holiday pay in the months when taken.
your suggestion please.

Your accountant is confusing you,
paid holidays = working days
No need to explain it as a long explanation
I prefer to remove HOURS and leave the hourly rate, your payslip has to be according to:
https://www.gov.uk/running-payroll/payslips
if you read the link, there is no condition to mention Hours, just the rate, deductions, gross pay, net pay and pension.
Thanks

ANY paid leave period is considered a WORKING PERIOD and you should claim points for it
You DO NOT need to send the evidence of hourly rate or hours worked on payslips to HO. This is NEVER been required. You just have to confirm the hourly rate ON THE FORM. Avoid sending confusing documents to HO

zimba88 wrote:ANY paid leave period is considered a WORKING PERIOD and you should claim points for it
You DO NOT need to send the evidence of hourly rate or hours worked on payslips to HO. This is NEVER been required. You just have to confirm the hourly rate ON THE FORM. Avoid sending confusing documents to HO

Thanks for the reply Zimba and clearing my doubts, if i can share the table which my accountant has created in the letter of confirmation of job creation, he has covered all the periods including part time and full time of individual employee.
need your feed back please.
The employee’s details are as follows in the following Table on the next page
--------------------------------------------------------------------------------------------------------------------------
Employee Name: XYZ
NI Number: XYZ
Works No: 3
Job Title: Office Assistant
Date Post Created: 01/04/2015

Start Date End Date Hourly Rate Paid Number of Hours Full-time Part-time
01/04/2015 30/04/2015 £6.70 100 Yes
01/05/2015 31/10/2015 £6.70 750 Yes
01/11/2015 29/02/2016 £7.20 440 Yes
01/03/2016 31/03/2016 £7.20 163 Yes
01/04/2016 31/05/2016 £7.50 285 Yes
01/06/2016 28/02/2017 £8.20 1475 Yes
Total Number of Hours : 3213 from this post

so In different Periods my 1st employees has worked from 1 may 2015 to 31 oct 2015 ( 6 months full time), then
01/03/2016 to 28/02/2017 ( 12 months full time)
does it make 1 full time employment/ Post with same employee 1 covering all periods.

2nd Employee
Employee Name: XYZ
NI Number: XYZ
Works No: 2
Job Title: Data Entry Operator
Date Post Created: 01/04/2015

Start Date End Date Hourly Rate Paid Number of Hours Full-time Part-time
01/04/2015 30/04/2015 £6.70 100 Yes
01/05/2015 31/10/2015 £6.70 750 Yes
01/11/2015 31/03/2016 £7.20 659 Yes
01/04/2016 31/05/2016 £7.50 283 Yes
01/06/2016 28/02/2017 £8.20 1457 Yes
Total Number Of hours: 3249 from 2nd post

so In different Periods my 2nd employees has worked from 1st may 2015 to 28 FEB 2017 ( 22 months full time),
does it make 2nd full time employment/ Post with same employee 2 covering all periods.

i have counted 120 or more hours in month to be full time and filled in the table accordingly. is that correct?
however you told me that in the application form i just need to fill in the full time periods or the periods i am claiming points for so i'll make sure i'll just fill in the full time periods for each employee.
do i need to change the period whenever there is changes in the hourly rates ( as done in the table above).
and does accountant needs to mentioned that employees are still working at the time of application that's why no leavers date .
i know it's too long to go through but your feed back and comments are always valuable and morale booster.

- Accountant letter is not required if you did not join/taken over a business
- I suggest to claim all your periods of work done by your employees (If you have more than 24 months of full time work, just claim those)
- Each role/job/position must be entered in a separate table
- Each employee's period must have a fixed hourly rate, be either full time or part time and must be entered on a separate row

zimba88 wrote:Accountant letter is not required if you did not join/taken over a business
- I suggest to claim all your periods of work done by your employees (If you have more than 24 months of full time work, just claim those)

Hi Zimba, Thanks for the reply,
I think in new policy guide it says that we need a letter from accountant confirming the net creation of Jobs.

2) I suggest to claim all your periods of work done by your employees (If you have more than 24 months of full time work, just claim those)[/quote]
Need to claim all your period or not plz ?, got confused .

3)"Each role/job/position must be entered in a separate table"
the above table is from the accountant as a covering letter , but i'll be filling in the application form table ,
i have 2 posts and worked by 2 Separate employees, however in table 1 above Job title Office Assistant hasn't worked full time for 12 consecutive months, he has worked 1st month part time then 6 months full time and then few months part time and the last 11 months full time, i thing table is not clear ,
i am neither combining jobs nor employees to show 1 full or 2 full time employment/ posts as i have mentioned that i have 2 employees for 2 separate posts working since 2015 April so i am just mentioning their Periods in the job creation table in which they have worked full time .
here is example of Office assistance, all periods covered by same employee through out,
01/04/2015 30/04/2015 £6.70 100 Part time ( Won't fill in the application form)
01/05/2015 31/10/2015 £6.70 750 Full time
01/11/2015 29/02/2016 £7.20 440 Part time ( won't show in application form)
01/03/2016 31/03/2016 £7.20 163 Full time
01/04/2016 31/05/2016 £7.50 285 Full time
01/06/2016 28/02/2017 £8.20 1475 Full time

i have to fill in the table in different periods as it changed from part time to full time and full time to part time and hourly wages have also changed 3 times, is this the correct way?
and will they consider a period of 6 months of full time,then there is a gap of 3 months as part time by same employee after that again full time for 11 months by the same employee, will it be considered as 1 full time ?
don't have any issues with 2nd employment or post as it's been full time for the last 22 consecutive months.

3) "Each employee's period must have a fixed hourly rate, be either full time or part time and must be entered on a separate row" so it means whenever there is changes in the hourly rate it has to be entered as separate period is that correct? that's what i have tried to demonstrate in the above table.

4) when we are filling in the periods so i need to mention the employee name for each period over and over again as all periods filled by him?
thanks.


-

zimba88 wrote:- Accountant letter is not required if you did not join/taken over a business
- I suggest to claim all your periods of work done by your employees (If you have more than 24 months of full time work, just claim those)
- Each role/job/position must be entered in a separate table
- Each employee's period must have a fixed hourly rate, be either full time or part time and must be entered on a separate row

Hi Zimba, i Din't get this part in your reply " I suggest to claim all your periods of work done by your employees (If you have more than 24 months of full time work, just claim those)" ??

i am only filling out full time periods of each employyes, not mentioning anything about part time as in between employee one worked as part time as well for couple of months.
however i'll mentioned about all the periods in covering letter , and explain that only full time periods have been filled in the application form.
is that ok ?

Hi Zimba, If you gt time so please clarify my doubt. shall i fill all periods including part time as well or only full time periods of both the employees i am claimimng points for?
thanks

I answered this several times. You should now know how to fill the tables. Each PERIOD you are claiming points on a SEPARATE row.
It is not really rocket science !

ok Zimba noted, Thanks