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Employer's letter and document submission

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ChugaLuvMe
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Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Fri Feb 14, 2020 1:54 pm

seagul wrote:
Fri Feb 14, 2020 6:52 am
ChugaLuvMe wrote:
Thu Feb 13, 2020 12:48 pm
.
--

To the Entry Clearance Officer,

X is employed by XX as a XXX as permanent staff. His gross annual salary is 11200 as well as receiving a night premium of 2800 per year, making his gross annual salary 14000 . He has been employed since May 2019. He has received a total income of 9,600 from September 2019 to February 2020 due to overtime, which is reflected on his payslips. This overtime is expected to continue at the same rate of pay.

Please contact myself on XXX if you require any further information.

Kind regards,
XX

--
This one is totally fine. On a separate covering letter You can make your calculations as how you are meeting the financial requirement. Don't over think or overstress as you seems like easily be able to meet the requirement. And as stated previously that if you are having difficulty to approach HR then any competent person including your line manager can even prepare this letter for you.
It's fine? That's awesome. Even the part which states I've earned 9600 between Sep 19 and Feb 20? I'm guessing that is the important part as it satisfies "iii) the period over which they have been or were paid the level of salary relied upon in the application;", right?

To work out my average annualised overtime income, I have done the following calculations. I would be more than grateful if somebody could check it over to see if I've made a mistake.

I earn 14k per year salary. 14000/12 = 1166 (base pay)

Sep 19: 1641.13 (1641.13 - 1166 = 475.13 earned through overtime)
Oct 19: 2317.76 (2317.76 - 1166 = 1151.76 earned through overtime)
Nov 19: 1879.19 (1879.19 - 1166 = 713.19 earned through overtime)
Dec 19: 1870.69 (1870.69 - 1166 = 704.69 earned through overtime)
Jan 20: 1820.41 (1820.41 - 1166 = 654.41 earned through overtime)
Feb 20: 1550.00 (1550 - 1166 = 384 earned through overtime)

Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.


Still waiting on Feb 20 payslip so I'll substitute this number with whatever I receive, which will be above 1550 of course.

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seagul
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Re: Employer's letter and document submission

Post by seagul » Fri Feb 14, 2020 10:18 pm

ChugaLuvMe wrote:
Fri Feb 14, 2020 1:54 pm
seagul wrote:
Fri Feb 14, 2020 6:52 am
ChugaLuvMe wrote:
Thu Feb 13, 2020 12:48 pm
.
--

To the Entry Clearance Officer,

X is employed by XX as a XXX as permanent staff. His gross annual salary is 11200 as well as receiving a night premium of 2800 per year, making his gross annual salary 14000 . He has been employed since May 2019. He has received a total income of 9,600 from September 2019 to February 2020 due to overtime, which is reflected on his payslips. This overtime is expected to continue at the same rate of pay.

Please contact myself on XXX if you require any further information.

Kind regards,
XX

--
This one is totally fine. On a separate covering letter You can make your calculations as how you are meeting the financial requirement. Don't over think or overstress as you seems like easily be able to meet the requirement. And as stated previously that if you are having difficulty to approach HR then any competent person including your line manager can even prepare this letter for you.
It's fine? That's awesome. Even the part which states I've earned 9600 between Sep 19 and Feb 20? I'm guessing that is the important part as it satisfies "iii) the period over which they have been or were paid the level of salary relied upon in the application;", right?

To work out my average annualised overtime income, I have done the following calculations. I would be more than grateful if somebody could check it over to see if I've made a mistake.

I earn 14k per year salary. 14000/12 = 1166 (base pay)

Sep 19: 1641.13 (1641.13 - 1166 = 475.13 earned through overtime)
Oct 19: 2317.76 (2317.76 - 1166 = 1151.76 earned through overtime)
Nov 19: 1879.19 (1879.19 - 1166 = 713.19 earned through overtime)
Dec 19: 1870.69 (1870.69 - 1166 = 704.69 earned through overtime)
Jan 20: 1820.41 (1820.41 - 1166 = 654.41 earned through overtime)
Feb 20: 1550.00 (1550 - 1166 = 384 earned through overtime)

Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.


Still waiting on Feb 20 payslip so I'll substitute this number with whatever I receive, which will be above 1550 of course.
Correct calculation assuming the base salary never fallen than £1166 otherwise the lowest figure will be multiplied by 12. Overtime calculations are 100% correct.
The opinion expressed as above is neither a professional advice nor contesting/competing to other member's opinion/advice.

ChugaLuvMe
Junior Member
Posts: 79
Joined: Tue Jan 28, 2020 1:32 pm
Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Fri Feb 14, 2020 10:56 pm

seagul wrote:
Fri Feb 14, 2020 10:18 pm
ChugaLuvMe wrote:
Fri Feb 14, 2020 1:54 pm
seagul wrote:
Fri Feb 14, 2020 6:52 am
ChugaLuvMe wrote:
Thu Feb 13, 2020 12:48 pm
.
--

To the Entry Clearance Officer,

X is employed by XX as a XXX as permanent staff. His gross annual salary is 11200 as well as receiving a night premium of 2800 per year, making his gross annual salary 14000 . He has been employed since May 2019. He has received a total income of 9,600 from September 2019 to February 2020 due to overtime, which is reflected on his payslips. This overtime is expected to continue at the same rate of pay.

Please contact myself on XXX if you require any further information.

Kind regards,
XX

--
This one is totally fine. On a separate covering letter You can make your calculations as how you are meeting the financial requirement. Don't over think or overstress as you seems like easily be able to meet the requirement. And as stated previously that if you are having difficulty to approach HR then any competent person including your line manager can even prepare this letter for you.
It's fine? That's awesome. Even the part which states I've earned 9600 between Sep 19 and Feb 20? I'm guessing that is the important part as it satisfies "iii) the period over which they have been or were paid the level of salary relied upon in the application;", right?

To work out my average annualised overtime income, I have done the following calculations. I would be more than grateful if somebody could check it over to see if I've made a mistake.

I earn 14k per year salary. 14000/12 = 1166 (base pay)

Sep 19: 1641.13 (1641.13 - 1166 = 475.13 earned through overtime)
Oct 19: 2317.76 (2317.76 - 1166 = 1151.76 earned through overtime)
Nov 19: 1879.19 (1879.19 - 1166 = 713.19 earned through overtime)
Dec 19: 1870.69 (1870.69 - 1166 = 704.69 earned through overtime)
Jan 20: 1820.41 (1820.41 - 1166 = 654.41 earned through overtime)
Feb 20: 1550.00 (1550 - 1166 = 384 earned through overtime)

Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.


Still waiting on Feb 20 payslip so I'll substitute this number with whatever I receive, which will be above 1550 of course.
Correct calculation assuming the base salary never fallen than £1166 otherwise the lowest figure will be multiplied by 12. Overtime calculations are 100% correct.
Very nice. Just to summarize absolutely everything we've discussed in the topic before I print off all the documents..

My salary of 14k (obviously below the threshold) can still allow me to qualify as a sponsor as since Sep 2019 to Feb 20 payslips have been 1550 or over due to overtime. An employer's letter (just like the above one) confirming my TOTAL pay between Sep 2019 and Feb 2020 will suffice, even with a salary below the threshold along with 6 payslips showing 1550+ along with corresponding bank statements. And it definitely doesn't need to confirm future overtime will continue as it's based on previous 6 months earnings, and not future earnings?

My base monthly wage is not specified anywhere but I am guessing since my employer's letter mentions my annual salary, ECO will just do 14000/12 to work out my base monthly pay and use this figure to work out how much I've earned from overtime, then they will annualize it just like I have done so myself. And it's also a good idea to attach a separate letter showing these calculations for ECO's benefit?

<3 Thank you

ChugaLuvMe
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Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Sat Feb 15, 2020 1:54 am

We will also be applying in mid-March. Does the six month payslips need to be exactly six months before application date? My payslips state "pay period MONTH XX - XX" e.g September's payslip says "pay period September 01 to 30"

September 2019 payslip states pay period 1 - 30
October 2019 payslip states pay period 1 - 31
November 2019 payslip states pay period 1 - 30
December 2019 payslip states pay period 1 - 31
January 2019 payslip states pay period 1 - 31
February 2019 payslip will state pay period 1 - 29

So of course in mid-March it'll be six months right? Just don't want to get refused over something so small but I am probably overthinking this.

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seagul
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Re: Employer's letter and document submission

Post by seagul » Sat Feb 15, 2020 4:58 am

ChugaLuvMe wrote:
Sat Feb 15, 2020 1:54 am
September 2019 payslip states pay period 1 - 30
October 2019 payslip states pay period 1 - 31
November 2019 payslip states pay period 1 - 30
December 2019 payslip states pay period 1 - 31
January 2019 payslip states pay period 1 - 31
February 2019 payslip will state pay period 1 - 29
I guess you are saying 2020 instead 2019, if so then pay period and its payslips are fine.

From and including: Sunday, 1 September 2019
To and including: Saturday, 29 February 2020

Result: 182 days
It is 182 days from the start date to the end date, end date included.

Or 6 months including the end date.
https://www.timeanddate.com/date/durati ... 2020&ti=on
The opinion expressed as above is neither a professional advice nor contesting/competing to other member's opinion/advice.

ChugaLuvMe
Junior Member
Posts: 79
Joined: Tue Jan 28, 2020 1:32 pm
Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Sat Feb 15, 2020 7:35 am

seagul wrote:
Sat Feb 15, 2020 4:58 am
ChugaLuvMe wrote:
Sat Feb 15, 2020 1:54 am
September 2019 payslip states pay period 1 - 30
October 2019 payslip states pay period 1 - 31
November 2019 payslip states pay period 1 - 30
December 2019 payslip states pay period 1 - 31
January 2019 payslip states pay period 1 - 31
February 2019 payslip will state pay period 1 - 29
I guess you are saying 2020 instead 2019, if so then pay period and its payslips are fine.

From and including: Sunday, 1 September 2019
To and including: Saturday, 29 February 2020

Result: 182 days
It is 182 days from the start date to the end date, end date included.

Or 6 months including the end date.
https://www.timeanddate.com/date/durati ... 2020&ti=on
Yes, sorry. I meant 2020. Appreciate all your help. Thanks a lot! Could you also take a look at the brief summary I wrote and just let me know if anything needs changing or of it looks fine from your perspective?

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seagul
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Re: Employer's letter and document submission

Post by seagul » Sat Feb 15, 2020 3:45 pm

Over thinking in visa matters sometime is very helpful but equally is harmful as well because of getting confused all the times. You now are better prepared so just apply as your calculations and employer letter template is fine (same as said before).
The opinion expressed as above is neither a professional advice nor contesting/competing to other member's opinion/advice.

ChugaLuvMe
Junior Member
Posts: 79
Joined: Tue Jan 28, 2020 1:32 pm
Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Sun Feb 16, 2020 12:18 am

seagul wrote:
Sat Feb 15, 2020 3:45 pm
Over thinking in visa matters sometime is very helpful but equally is harmful as well because of getting confused all the times. You now are better prepared so just apply as your calculations and employer letter template is fine (same as said before).
May your days be happy, friend. Thanks. I'll probably ask some more questions in the future but you'll definitely find out what the result is from our visa application. Fingers crossed!

ChugaLuvMe
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Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Sun Feb 16, 2020 5:28 am

Could I also ask - in regards to USA national, is there a selection box that we tick to make the application form aware she doesn't need the English language test?

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seagul
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Re: Employer's letter and document submission

Post by seagul » Sun Feb 16, 2020 6:59 pm

ChugaLuvMe wrote:
Sun Feb 16, 2020 5:28 am
Could I also ask - in regards to USA national, is there a selection box that we tick to make the application form aware she doesn't need the English language test?
Yes. Also the copy of applicant's passport will confirm same.
The opinion expressed as above is neither a professional advice nor contesting/competing to other member's opinion/advice.

ChugaLuvMe
Junior Member
Posts: 79
Joined: Tue Jan 28, 2020 1:32 pm
Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Mon Feb 17, 2020 1:06 am

seagul wrote:
Sun Feb 16, 2020 6:59 pm
ChugaLuvMe wrote:
Sun Feb 16, 2020 5:28 am
Could I also ask - in regards to USA national, is there a selection box that we tick to make the application form aware she doesn't need the English language test?
Yes. Also the copy of applicant's passport will confirm same.
Ok thank you. And finally regarding document submission, what's the best way to do so? I was advised that my wife applies and I then attend a visa centre here in the UK for them to scan the documents onto her application. Somebody stated it's also worth sending the physical documents to her as well so that after her biometrics she can post her passport and the documents to New York. Wouldn't this mean they have two sets of copies for each document though? And I was under the belief that documents are to be posted online nowadays instead of physical ones.

ChugaLuvMe
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Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Thu Feb 20, 2020 12:21 am

1. Ok I have most of it sorted except the employer's letter. Basically the letter from HR will state my position, length of employment, role and it will say "X is part time working 20 hours a week. The full-time salary equivalent is 21,000 per annum". I've been informed by HR for them to specifically state "X's part-time salary is 14,000" I'll need to submit some data access form. So basically I'll end up with two employer's letters - one confirming the above and the other then confirming my part-time salary. They said it was policy for them to do this - crazy I know.

Also they won't reference my total pay over the last six months - they said that's against policy too. Anyway, I'm hoping to just explain this in a cover letter as I am confident I still meet the financial requirements as my last 6 pay slips are 1550 or more. I can explain in a cover letter why I have two employer's letters and the fact I've been doing overtime. I have a meeting in the upcoming week to try and get this sorted out but I doubt they'll change against 'policy'

2. In the application form - do I state my (sponsor) salary is 14000? Overtime means I earn over the threshold but do I still input my basic salary before overtime in this field? Will the ECO accept this as long as my payslips show 1550 or more?

geoeng
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Re: Employer's letter and document submission

Post by geoeng » Thu Feb 20, 2020 8:21 am

1. You can only do what you can do; outline your situation as clear as you can. As long as the letter includes the required elements outlined in the immigration rules, worrying about the "nice to have" elements is unlikely to accomplish much.

2. From my recollection of the application forms, typically you would be asked about income from salaried employment being used towards the financial requirement rather than base salary explicitly, in which case you could put in the amount you calculated previously.
I'm just a guy on the Internet who immigrated to the UK. My opinions are based on my experience and interpretation of the immigration rules and should not be considered legal or immigration advice; your mileage may vary.

ChugaLuvMe
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Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Thu Feb 20, 2020 11:35 am

geoeng wrote:
Thu Feb 20, 2020 8:21 am
1. You can only do what you can do; outline your situation as clear as you can. As long as the letter includes the required elements outlined in the immigration rules, worrying about the "nice to have" elements is unlikely to accomplish much.

2. From my recollection of the application forms, typically you would be asked about income from salaried employment being used towards the financial requirement rather than base salary explicitly, in which case you could put in the amount you calculated previously.
1. I guess I'll have to get the information even if it's covered by two letters. I'm taking it's not a problem even if my letter says my annual salary is 14,000 provided I've been doing overtime for the last six months to meet 1550?

2. My total pay over the last six months has been 10,000. 6,996 of that has been through my regular salary and the rest through overtime. So in this field, should I put my gross annual salary as "20,000?" Couldn't that be taken as being misleading if my employer's letter states I'm on 14,000?

geoeng
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Re: Employer's letter and document submission

Post by geoeng » Thu Feb 20, 2020 12:24 pm

ChugaLuvMe wrote:
Thu Feb 20, 2020 11:35 am
1. I guess I'll have to get the information even if it's covered by two letters. I'm taking it's not a problem even if my letter says my annual salary is 14,000 provided I've been doing overtime for the last six months to meet 1550?

2. My total pay over the last six months has been 10,000. 6,996 of that has been through my regular salary and the rest through overtime. So in this field, should I put my gross annual salary as "20,000?" Couldn't that be taken as being misleading if my employer's letter states I'm on 14,000?
1. I can only state what is said in the immigration rules/guidance regarding employer letters, not promise how someone reviewing the letter might act on the information it contains.

2. Depends on the wording of the question and whether the form gives you any other opportunity to address income rather than salary, unfortunately I'm not sure what questions the online form asks.
I'm just a guy on the Internet who immigrated to the UK. My opinions are based on my experience and interpretation of the immigration rules and should not be considered legal or immigration advice; your mileage may vary.

ChugaLuvMe
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Re: Employer's letter and document submission

Post by ChugaLuvMe » Thu Feb 20, 2020 10:09 pm

I know I've been over this but somebody on another forum keeps staying that because my salary is 14,000 I need it in writing that I am guaranteed to keep earning at least 4,600 each year in overtime for them to accept my application. Not sure if it's true though from what I've heard on here it's not.

Could anybody else be of assistance in regards to this situation? I'll give a brief overview:

Salary of 14,000 per year. 14000/12 = 1166

Sep 19: 1641.13 (1641.13 - 1166 = 475.13 earned through overtime)
Oct 19: 2317.76 (2317.76 - 1166 = 1151.76 earned through overtime)
Nov 19: 1879.19 (1879.19 - 1166 = 713.19 earned through overtime)
Dec 19: 1870.69 (1870.69 - 1166 = 704.69 earned through overtime)
Jan 20: 1820.41 (1820.41 - 1166 = 654.41 earned through overtime)
Feb 20: 1550.00 (1550 - 1166 = 384 earned through overtime)

I still meet the requirements under salaried Category A right?

If so - any suggestions on what to put in Appendix 2 3.11 about what my gross annual salary is before tax? Do I just use my contract salary of 14000? Won't this just result in a refusal?

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seagul
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Re: Employer's letter and document submission

Post by seagul » Thu Feb 20, 2020 11:02 pm

ChugaLuvMe wrote:
Thu Feb 20, 2020 10:09 pm
If so - any suggestions on what to put in Appendix 2 3.11 about what my gross annual salary is before tax? Do I just use my contract salary of 14000? Won't this just result in a refusal?
ChugaLuvMe wrote:
Fri Feb 14, 2020 10:56 pm
Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.[/i]
The opinion expressed as above is neither a professional advice nor contesting/competing to other member's opinion/advice.

ChugaLuvMe
Junior Member
Posts: 79
Joined: Tue Jan 28, 2020 1:32 pm
Malta

Re: Employer's letter and document submission

Post by ChugaLuvMe » Fri Feb 21, 2020 12:39 am

seagul wrote:
Thu Feb 20, 2020 11:02 pm
ChugaLuvMe wrote:
Thu Feb 20, 2020 10:09 pm
If so - any suggestions on what to put in Appendix 2 3.11 about what my gross annual salary is before tax? Do I just use my contract salary of 14000? Won't this just result in a refusal?
ChugaLuvMe wrote:
Fri Feb 14, 2020 10:56 pm
Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.[/i]
So put 22158.36 even though my employer's letter states 14000? My employer letter doesn't make any reference to overtime - I have to include that part myself in a cover letter! :o

AmazonianX
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Re: Employer's letter and document submission

Post by AmazonianX » Fri Feb 21, 2020 3:56 am

ChugaLuvMe wrote:
Fri Feb 21, 2020 12:39 am
seagul wrote:
Thu Feb 20, 2020 11:02 pm
ChugaLuvMe wrote:
Thu Feb 20, 2020 10:09 pm
If so - any suggestions on what to put in Appendix 2 3.11 about what my gross annual salary is before tax? Do I just use my contract salary of 14000? Won't this just result in a refusal?
ChugaLuvMe wrote:
Fri Feb 14, 2020 10:56 pm
Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.[/i]
So put 22158.36 even though my employer's letter states 14000? My employer letter doesn't make any reference to overtime - I have to include that part myself in a cover letter! :o
Anyway, I'm hoping to just explain this in a cover letter as I am confident I still meet the financial requirements
That's the premise of cover letter - to make clear any matter that may appears unclear to HO, and if they need to clarify, the contact details of your employer is in the application.

TODMATT
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Re: Employer's letter and document submission

Post by TODMATT » Fri Feb 21, 2020 7:52 am

ChugaLuvMe wrote:
Fri Feb 21, 2020 12:39 am
seagul wrote:
Thu Feb 20, 2020 11:02 pm
ChugaLuvMe wrote:
Thu Feb 20, 2020 10:09 pm
If so - any suggestions on what to put in Appendix 2 3.11 about what my gross annual salary is before tax? Do I just use my contract salary of 14000? Won't this just result in a refusal?
ChugaLuvMe wrote:
Fri Feb 14, 2020 10:56 pm
Average overtime is: 475.13 + 1151.76 + 713.19 + 704.69 + 654.41 + 384 = 4083.18/6 * 12 = 8166.36.

Average overtime annually: 8166.36

They then will do 1166*12 = 13992. Then 13992 + 8166.36 = 22158.36 annually salary.[/i]
So put 22158.36 even though my employer's letter states 14000? My employer letter doesn't make any reference to overtime - I have to include that part myself in a cover letter! :o

Your employment letter should state your annual salary which is £14,000 as well as should say that you do overtime, however the amount you will use towards meeting the financial will be amount you have calculated above ££22,158. The online application forms will ask you what is the total you have earned from this employment then enter £22,158 and same on the appendix 2 form.


I will also do a cover letter and show the work or on how you arrive at the amount above.


This is nothing concerning at all.

All the best.
My opinions should not be constituted as an immigration or legal advice.

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