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Foreign Birth Registration

Forum to discuss all things Blarney | Ireland immigration

Moderators: Casa, push, JAJ, ca.funke, Amber, zimba, vinny, Obie, EUsmileWEallsmile, batleykhan, meself2, geriatrix, John, ChetanOjha, archigabe, Administrator

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daniellabanilla
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Joined: Wed Mar 06, 2024 5:08 pm
United States of America

Re: Foreign Birth Registration

Post by daniellabanilla » Mon Mar 25, 2024 2:00 pm

jgclancy wrote:
Sat Mar 23, 2024 3:07 am
daniellabanilla wrote:
Fri Mar 22, 2024 5:22 pm
jgclancy wrote:
Thu Mar 21, 2024 9:02 pm

Do you have USPS Informed Delivery (free)? It can be there when it gets to USA

Jgclancy
Yes, I do! The issue is that it hasn't been released to USPS yet. It's in the USA, but stuck in customs for a discouraging amount of time. Thanks for the suggestion though.
Glad you have it to follow package one day. If you want my horror story: My passport circled NYC processing points for a month. They actually have no way to reroute or intercept it. One personally finally did something to get it sent back to Ireland! I notified the office it was coming and they kindly put it in new envelope with address written slightly different. Someone wrote something on the original package which apparently the machines couldn't process. After 45 days---I had it. The documents had arrived separately in 5 days with no problem. Grrrr
Good Luck jgclancy
So rough! My father's documents are lost to the ether-- they're still somewhere in NYC since last August. I'm not sure we'll be getting those back, which is why I want to be really on top of my own. Thanks for the well wishes. Hoping I see any movement soon!

tdogg8
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United States of America

Re: Foreign Birth Registration

Post by tdogg8 » Tue Mar 26, 2024 7:14 pm

Please excuse my ignornance everyone. I’m still waiting on my FBR, should be coming reasonably soon (next couple of months hopefully). Can anyone advise me on what I need for my passport? I’m living in the US, my Grandmother was Irish. From what I can tell I need My birth certificate, my passport, my marriage licence, a couple of utility bills and an idenity verification form (anyone know what this is?). If I’ve missed anything please let me know and once again please excuse my ignorance.

jgclancy
Member of Standing
Posts: 332
Joined: Thu Jul 18, 2019 12:52 am
United States of America

Re: Foreign Birth Registration

Post by jgclancy » Tue Mar 26, 2024 9:57 pm

tdogg8 wrote:
Tue Mar 26, 2024 7:14 pm
Please excuse my ignornance everyone. I’m still waiting on my FBR, should be coming reasonably soon (next couple of months hopefully). Can anyone advise me on what I need for my passport? I’m living in the US, my Grandmother was Irish. From what I can tell I need My birth certificate, my passport, my marriage licence, a couple of utility bills and an idenity verification form (anyone know what this is?). If I’ve missed anything please let me know and once again please excuse my ignorance.
Identity Verification Form is for your witness (like in FBR application).You'll apply online & need a digital photo (EU size) to upload when you apply. You'll need an ID -if you have a passport send a notarized color copy. You also send a notarized color copy of your FBR certificate. Here is stuff from DFA.ie if passport via FBR first time passport applicant.
jgclancy
*************************************************************************************************************************

If you are a First Time Applicant and hold a Foreign Birth Registration Certificate, please submit the following original documents. These will be returned to you.

Identity verification form.
Original FBR Certificate or a certified colour copy (certified by a solicitor or notary public).
Full original civil birth certificate (version that includes the name(s) of the parent(s)).
Original Civil marriage or Civil Partnership certificate (if applying for a passport in your married name).
Proof of address such as original government correspondence such as letter from the local government health services, local social welfare services or other local government services. These must be accompanied by a translation into English or Irish. Where you do not have government correspondence, original utility bills, or bank statements may be considered.
Proof of name such as original government correspondence such as letter from the local government health services, local social welfare services or other local government services. These must be accompanied by a translation into English or Irish. Where you do not have government correspondence, original utility bills, or bank statements may be considered.
You must submit one document as proof of name and one document as proof of address. It cannot be the same document.
Photographic identification.
copy of front and back of Public Services Card, or
original passport from another country, or
original National ID card from another country, or
certified copy of Driving Licence from another country,* or
certified copy of Irish Driving Licence*
*Copies must be certified by a Garda, Solicitor, Notary or the Issuing Authority

tdogg8
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United States of America

Re: Foreign Birth Registration

Post by tdogg8 » Wed Mar 27, 2024 2:04 pm

Thank you so much, I really appreciate the info. I’ll get everything I can possibly get ready now in prep for the FBR certificate 🙏

tdogg8
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Posts: 4
Joined: Wed Feb 21, 2024 7:02 pm
United States of America

Re: Foreign Birth Registration

Post by tdogg8 » Wed Mar 27, 2024 8:11 pm

Also, again folks sorry for my ignorance; how do I go about getting a digital irish sized passport photo here in the USA? Sorry I’m so bad at this.

h_o_cally
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United States of America

Re: Foreign Birth Registration

Post by h_o_cally » Fri Mar 29, 2024 7:34 pm

tdogg8 wrote:
Wed Mar 27, 2024 8:11 pm
Also, again folks sorry for my ignorance; how do I go about getting a digital irish sized passport photo here in the USA? Sorry I’m so bad at this.
For the "passport sized photo" requirement of the FBR application, I just went to my local CVS. Those were physical prints, so YMMV for digital stuff.

Best,
HO'C

jro86
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Joined: Sun Dec 24, 2023 6:38 pm
Australia

Re: Foreign Birth Registration

Post by jro86 » Tue Apr 02, 2024 1:47 am

tdogg8 wrote:
Wed Mar 27, 2024 8:11 pm
Also, again folks sorry for my ignorance; how do I go about getting a digital irish sized passport photo here in the USA? Sorry I’m so bad at this.
The passport photo is really easy, I just did mine.
Basically just take a picture of yourself against a plain white background with a neutral expression and upload it when filling out the application. The website will crop it to the correct size.

deeeee
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Posts: 4
Joined: Mon Jul 17, 2023 10:51 am
South Africa

Re: Foreign Birth Registration

Post by deeeee » Tue Apr 02, 2024 2:39 pm

Update: I sent an email to ask if my additional documents had been received and I got reply email from fbrentitlementprocessing@dfa.ie.

Application Dates:
Application submitted: 14 - 09 - 2022
Documents received: 17 - 10 - 2022
Additional document request: 29 - 08 - 2023
Additional documents posted: 06 - 02 - 2024
Additional documents received email: 02 - 04 - 2024


deeeee wrote:
Tue Aug 29, 2023 8:22 pm
Previous post continued - I almost forgot the important information...

Application Dates:
Application submitted: 14 - 09 - 2022
Documents received: 17 - 10 - 2022
Additional document request: 29 - 08 - 2023

Now I have a 20-30 week wait for the birth certificate from SA Home Affairs, although I am thinking longer as it took my wife over a year for hers, and then the estimated 5 months backlog timeline for FBR. So I will probably update next in 2024/2025

Cheers for now
[/quote]

FlorenceGrace
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Re: Foreign Birth Registration

Post by FlorenceGrace » Mon Apr 08, 2024 10:51 am

Hi All,

Been following this thread for almost a year now to get an idea of timelines, so only fair I post mine to help others!

Online Application Submitted: 17th June 2023
Posted Documentation: 27th June 2023
Documents Received Email: 30th June 2023
Congratulations Email: 8th April 2024

Now waiting on FBR Certificate to arrive in post for passport application process.

My brother applied on the same day, so hopefully his will come soon too!

SeanM
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Posts: 5
Joined: Tue Aug 22, 2023 3:05 pm

Re: Foreign Birth Registration

Post by SeanM » Mon Apr 08, 2024 1:46 pm

Very similar time line for my daughter.

FBR Application made on-line10-05-2023
Posted 23-06-2023. Daughter at Uni so having to wait to get signatures etc
Delivered to Dublin early July 2023
E-mail confirmation of receipt 11-07-2023
Address check at the end of March 26th from memory
FBR Confirmation e-mail 04-04-2024

No e-mail copy of the certificate attached so waiting on the hard copy and then onto the Passport Application.

jgclancy
Member of Standing
Posts: 332
Joined: Thu Jul 18, 2019 12:52 am
United States of America

Re: Foreign Birth Registration

Post by jgclancy » Wed Apr 10, 2024 9:31 pm

SeanM wrote:
Mon Apr 08, 2024 1:46 pm
Very similar time line for my daughter.

FBR Application made on-line10-05-2023
Posted 23-06-2023. Daughter at Uni so having to wait to get signatures etc
Delivered to Dublin early July 2023
E-mail confirmation of receipt 11-07-2023
Address check at the end of March 26th from memory
FBR Confirmation e-mail 04-04-2024

No e-mail copy of the certificate attached so waiting on the hard copy and then onto the Passport Application.
Congrats!

jgclancy

Dorman13
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Posts: 1
Joined: Fri Mar 08, 2024 5:52 am
American Samoa

Re: Foreign Birth Registration

Post by Dorman13 » Thu Apr 11, 2024 4:42 am

Feeling a bit nervous. Sent my envelope via USPS from the US and can see it entered Ireland on March 28th. But at the last minute I forgot to write my application number on the outside of the envelope. It’s on the photos and application form inside. Does anyone know if this will affect my application being processed?

jgclancy
Member of Standing
Posts: 332
Joined: Thu Jul 18, 2019 12:52 am
United States of America

Re: Foreign Birth Registration

Post by jgclancy » Thu Apr 11, 2024 4:59 pm

Dorman13 wrote:
Thu Apr 11, 2024 4:42 am
Feeling a bit nervous. Sent my envelope via USPS from the US and can see it entered Ireland on March 28th. But at the last minute I forgot to write my application number on the outside of the envelope. It’s on the photos and application form inside. Does anyone know if this will affect my application being processed?
Don't worry. They'll still process it. It's just to make entering it into the system easier for them. Now they have to open the package and find the number-that's all.

jgclancy

skyric
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United States of America

Re: Foreign Birth Registration

Post by skyric » Thu Apr 11, 2024 5:43 pm

Does anyone have any advice on what to do if I'm unable to find the civil birth certificate for my grandfather? I've read that if I get a could not find it letter from HSE that I can send that along with an official baptism certificate (which I do have) in it's place? I've also read that I might need to try to file for a late birth registration first but I'm a bit unclear on what this is and am slightly nervous on having to potentially find certificates for my great grandparents which might be harder.

Does anyone have any advice on how to proceed? Thank you so much!

Vadrar
Member of Standing
Posts: 259
Joined: Mon Jun 05, 2023 12:06 pm
Ireland

Re: Foreign Birth Registration

Post by Vadrar » Thu Apr 11, 2024 7:13 pm

skyric wrote:
Thu Apr 11, 2024 5:43 pm
Does anyone have any advice on what to do if I'm unable to find the civil birth certificate for my grandfather? I've read that if I get a could not find it letter from HSE that I can send that along with an official baptism certificate (which I do have) in it's place? I've also read that I might need to try to file for a late birth registration first but I'm a bit unclear on what this is and am slightly nervous on having to potentially find certificates for my great grandparents which might be harder.

Does anyone have any advice on how to proceed? Thank you so much!
When you say you can’t find his birth cert, how have you looked? Have you researched/asked the GRO?

https://www.citizensinformation.ie/en/b ... te/#e40cf9

The short answer is that you’ll either need to get his birth cert from GRO or a letter from them confirming he wasn’t issued one (depending on year of birth), and the potentially getting a late issued cert (again depending on birth year). If you have his baptism cert that shouldn’t be hard, it just takes time.

I’ve found the GRO to be helpful and responsive via email.

skyric
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Re: Foreign Birth Registration

Post by skyric » Thu Apr 11, 2024 8:54 pm

Vadrar wrote:
Thu Apr 11, 2024 7:13 pm
When you say you can’t find his birth cert, how have you looked? Have you researched/asked the GRO?

https://www.citizensinformation.ie/en/b ... te/#e40cf9

The short answer is that you’ll either need to get his birth cert from GRO or a letter from them confirming he wasn’t issued one (depending on year of birth), and the potentially getting a late issued cert (again depending on birth year). If you have his baptism cert that shouldn’t be hard, it just takes time.

I’ve found the GRO to be helpful and responsive via email.
I haven't contacted GRO directly. I saw on their site that I could request a certificate through HSE online so I've been working with that...related...but different department? They are telling me they can't find it.

I've done a bit of my own research and I have various things like his baptism certificate, his old passport, and census records. Not sure if any of these help me.

I guess my next step is to e-mail them and maybe they can walk me through the late issued process. I'm not sure if I have the documentation for that but I can certainly try what makes sense.

For what it is worth he was born in 1906.

Vadrar
Member of Standing
Posts: 259
Joined: Mon Jun 05, 2023 12:06 pm
Ireland

Re: Foreign Birth Registration

Post by Vadrar » Fri Apr 12, 2024 7:23 am

skyric wrote:
Thu Apr 11, 2024 8:54 pm
Vadrar wrote:
Thu Apr 11, 2024 7:13 pm
When you say you can’t find his birth cert, how have you looked? Have you researched/asked the GRO?

https://www.citizensinformation.ie/en/b ... te/#e40cf9

The short answer is that you’ll either need to get his birth cert from GRO or a letter from them confirming he wasn’t issued one (depending on year of birth), and the potentially getting a late issued cert (again depending on birth year). If you have his baptism cert that shouldn’t be hard, it just takes time.

I’ve found the GRO to be helpful and responsive via email.
I haven't contacted GRO directly. I saw on their site that I could request a certificate through HSE online so I've been working with that...related...but different department? They are telling me they can't find it.

I've done a bit of my own research and I have various things like his baptism certificate, his old passport, and census records. Not sure if any of these help me.

I guess my next step is to e-mail them and maybe they can walk me through the late issued process. I'm not sure if I have the documentation for that but I can certainly try what makes sense.

For what it is worth he was born in 1906.
I’m confused - why would the Health Safety Executive have anything to do with birth certs? Is there another dept with HSE acronym? In all the instances I’ve worked with it was always GRO that issues birth certs, has certified when a birth cert didn’t exist (issuing a No Trace cert) and worked on Late Registration. However, I have only worked with a few cases where birth certs needed to be traced, so maybe the HSE has some role I don’t know about.

corky100
Junior Member
Posts: 99
Joined: Thu Jan 06, 2022 9:31 pm

Re: Foreign Birth Registration

Post by corky100 » Fri Apr 12, 2024 2:44 pm

Yes, that confused me too - It seems they push people via their websites towards the HSE to issue birth certs (I presume it's to take the load off the GRO itself). But you can order from the GRO directly, as normal.

jgclancy
Member of Standing
Posts: 332
Joined: Thu Jul 18, 2019 12:52 am
United States of America

Re: Foreign Birth Registration

Post by jgclancy » Fri Apr 12, 2024 4:21 pm

skyric wrote:
Thu Apr 11, 2024 5:43 pm
Does anyone have any advice on what to do if I'm unable to find the civil birth certificate for my grandfather? I've read that if I get a could not find it letter from HSE that I can send that along with an official baptism certificate (which I do have) in it's place? I've also read that I might need to try to file for a late birth registration first but I'm a bit unclear on what this is and am slightly nervous on having to potentially find certificates for my great grandparents which might be harder.

Does anyone have any advice on how to proceed? Thank you so much!
You will need to get an official government letter stating they don't have it. Then you will need an official baptism certificate from the church to get a late birth added to the civil record.

If you haven't found it in civil records on Irishgenealogy..com have someone else search . Since it is1906 birtyh then also get his1911 Irish Census as further proof. He s parents marriage certificate too. More proof is better.
I'd happily do a search to help you.
Jgclancy

skyric
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Re: Foreign Birth Registration

Post by skyric » Fri Apr 12, 2024 4:40 pm

Thanks everyone for the replies! I requested the cert through certificates dot ie which I believe is run by the HSE. It does seem that the GRO sites that I started exploring links to this site so I guess the two departments collaborate? HSE has told me they can't find it and asked for some info I already gave them. I provided it and asked for the official no trace letter if they still can't locate it.

I'm unclear on how to start the late birth application. I do have a physical copy of his baptismal certificate and I found his parent's marriage documented on irishgenealogy. I have a photocopy of the 1911 census with his information on it. I suppose I could request official copies of these through GRO/HSE? Is this enough? I'm unclear on how to obtain the application form and what documents it requires.

I'll try to message you Jgclancy if I can figure it out :) Thanks for your willingness to help me!

Vadrar
Member of Standing
Posts: 259
Joined: Mon Jun 05, 2023 12:06 pm
Ireland

Re: Foreign Birth Registration

Post by Vadrar » Fri Apr 12, 2024 5:15 pm

skyric wrote:
Fri Apr 12, 2024 4:40 pm
Thanks everyone for the replies! I requested the cert through certificates dot ie which I believe is run by the HSE. It does seem that the GRO sites that I started exploring links to this site so I guess the two departments collaborate? HSE has told me they can't find it and asked for some info I already gave them. I provided it and asked for the official no trace letter if they still can't locate it.

I'm unclear on how to start the late birth application. I do have a physical copy of his baptismal certificate and I found his parent's marriage documented on irishgenealogy. I have a photocopy of the 1911 census with his information on it. I suppose I could request official copies of these through GRO/HSE? Is this enough? I'm unclear on how to obtain the application form and what documents it requires.

I'll try to message you Jgclancy if I can figure it out :) Thanks for your willingness to help me!
There is no form as such and the documentation depends on the specifics and what exists. You email GRO@welfare.ie with copies of the documents you have and say you are looking for a No Trace letter and Late Registration. They’ll examine your evidence, and if they agree his birth cert doesn’t exist they will ask for anything else they require, send you a payment link and you go from there.

SeanM
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Joined: Tue Aug 22, 2023 3:05 pm

Re: Foreign Birth Registration

Post by SeanM » Fri Apr 12, 2024 9:04 pm

jgclancy wrote:
Wed Apr 10, 2024 9:31 pm
SeanM wrote:
Mon Apr 08, 2024 1:46 pm
Very similar time line for my daughter.

FBR Application made on-line10-05-2023
Posted 23-06-2023. Daughter at Uni so having to wait to get signatures etc
Delivered to Dublin early July 2023
E-mail confirmation of receipt 11-07-2023
Address check at the end of March 26th from memory
FBR Confirmation e-mail 04-04-2024

No e-mail copy of the certificate attached so waiting on the hard copy and then onto the Passport Application.
Congrats!

jgclancy
Many thanks, the certificate and all the documentation arrived today so we have been busy applying for my daughters Passport this evening.

I would like to thank all those who contribute to this forum it is a great source of information and comfort at times and I am so glad I found it.

Will update the spreadsheet shortly.

Sean

jgclancy
Member of Standing
Posts: 332
Joined: Thu Jul 18, 2019 12:52 am
United States of America

Re: Foreign Birth Registration

Post by jgclancy » Sat Apr 13, 2024 11:08 pm

Vadrar wrote:
Fri Apr 12, 2024 5:15 pm
skyric wrote:
Fri Apr 12, 2024 4:40 pm
Thanks everyone for the replies! I requested the cert through certificates dot ie which I believe is run by the HSE. It does seem that the GRO sites that I started exploring links to this site so I guess the two departments collaborate? HSE has told me they can't find it and asked for some info I already gave them. I provided it and asked for the official no trace letter if they still can't locate it.

I'm unclear on how to start the late birth application. I do have a physical copy of his baptismal certificate and I found his parent's marriage documented on irishgenealogy. I have a photocopy of the 1911 census with his information on it. I suppose I could request official copies of these through GRO/HSE? Is this enough? I'm unclear on how to obtain the application form and what documents it requires.

I'll try to message you Jgclancy if I can figure it out :) Thanks for your willingness to help me!
There is no form as such and the documentation depends on the specifics and what exists. You email GRO@welfare.ie with copies of the documents you have and say you are looking for a No Trace letter and Late Registration. They’ll examine your evidence, and if they agree his birth cert doesn’t exist they will ask for anything else they require, send you a payment link and you go from there.
There are forms for this doing this after

Form B1 L -APPLICATION FOR THE LATE REGISTRATION OF A BIRTH
SECTION 19(5) OF THE CIVIL REGISTRATION ACT, 2004.)

&

CRA 12(A) - Declaration for Late Registration of Birth (more than 12 months after the birth) Section 19(5) of Civil Registration Act, 2004

jgclancy

Vadrar
Member of Standing
Posts: 259
Joined: Mon Jun 05, 2023 12:06 pm
Ireland

Re: Foreign Birth Registration

Post by Vadrar » Sun Apr 14, 2024 5:28 am

jgclancy wrote:
Sat Apr 13, 2024 11:08 pm
Vadrar wrote:
Fri Apr 12, 2024 5:15 pm
skyric wrote:
Fri Apr 12, 2024 4:40 pm
Thanks everyone for the replies! I requested the cert through certificates dot ie which I believe is run by the HSE. It does seem that the GRO sites that I started exploring links to this site so I guess the two departments collaborate? HSE has told me they can't find it and asked for some info I already gave them. I provided it and asked for the official no trace letter if they still can't locate it.

I'm unclear on how to start the late birth application. I do have a physical copy of his baptismal certificate and I found his parent's marriage documented on irishgenealogy. I have a photocopy of the 1911 census with his information on it. I suppose I could request official copies of these through GRO/HSE? Is this enough? I'm unclear on how to obtain the application form and what documents it requires.

I'll try to message you Jgclancy if I can figure it out :) Thanks for your willingness to help me!
There is no form as such and the documentation depends on the specifics and what exists. You email GRO@welfare.ie with copies of the documents you have and say you are looking for a No Trace letter and Late Registration. They’ll examine your evidence, and if they agree his birth cert doesn’t exist they will ask for anything else they require, send you a payment link and you go from there.
There are forms for this doing this after

Form B1 L -APPLICATION FOR THE LATE REGISTRATION OF A BIRTH
SECTION 19(5) OF THE CIVIL REGISTRATION ACT, 2004.)

&

CRA 12(A) - Declaration for Late Registration of Birth (more than 12 months after the birth) Section 19(5) of Civil Registration Act, 2004

jgclancy
That’s useful to know, thanks. They’ve always dealt with our Late Registration requests direct from email discussion following issue of No Trace. It’s been fairly quick, but I wonder if this is quicker.

J_W
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Posts: 6
Joined: Tue Mar 12, 2024 3:03 pm

Re: Foreign Birth Registration

Post by J_W » Sun Apr 14, 2024 4:41 pm

Just a warning for those who have completed their FBR and are now waiting for their passport, apparently they're quite overwhelmed with the amount of applications and people are reporting up to a 3 week delay on the ETA.

Considering the ETA is over a month, it looks like it will be over a month and a half before I see my passport (hopefully they contact the witness ok as apparently they can quickly decline if they don't ring long enough etc).

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