Passport Application Discussion 2022

corky100 wrote: ↑

Mon Oct 17, 2022 2:08 pm

With my application, a letter from the taxman was accepted, but the water bill & bank statement was rejected. I ended up posting my NHS number medical card.

I've just looked at the requirements on the DFA website:-

Proof of address such as original government correspondence such as letter from the local government health services, local social welfare services or other local government services. These must be accompanied by a translation into English or Irish. Where you do not have government correspondence, original utility bills, or bank statements may be considered.

That was my point. The requirements for proof of address (for example) are different on the DFA website vs on the actual passport application itself.

Finally completely done! passport and card in hand. Seems this process has sped up. Less than 5 weeks from Evidence received in Dublin to my passport and card received in US. This includes an extra week for resubmitting Identity Verification Form.

Applied Date: 08/17/2022
Supporting Documents received Date: 09/13/2022
Additional Supporting Evidence requested Date: 9/27/2022
Additional Supporting Evidence Received Date: 10/10/2022
Passport Book Printing: 10/12/2022
Passport Book Dispatched: 10/12/2022
Passport Card Printing: 10/12/2022
Passport Card Dispatched: 10/12/2022
Passport Book Received in US: 10/17/2022
Passport Card Received in US: 10/19/2022

I recently got my Irish citizenship through the FBR and while I'm waiting for that certificate to arrive (along with the rest of the documents I sent) I want to get things ready for my passport application.

I'll be applying from the US, so I can use PassportOnline.
What documents to I need? I'm going in circles here and need clarification.


According to CitizensInformation.ie
https://www.citizensinformation.ie/en/t ... sport.html

What Documents do I Need?
1. Your full civil birth certificate
[Easy, got it.]
2. Your civil marriage or civil partnership certificate (if you have changed your surname)
[have it but don't need it as my name hasn't changed]
3. Proof of address https://www.dfa.ie/passports/documentar ... fofaddress
4. Proof of name https://www.dfa.ie/passports/documentar ... roofofname

The links for proof of address and proof of name don't give any useful information. When I follow the path, it ends at "you need to get your FBR" but I already did that.
So what do I need for Proof of Address and Proof of Name?

5. Copy of your Public Services Card or original government issued photo identification document https://www.citizensinformation.ie/en/s ... _card.html
6. If resident in Northern Ireland or abroad, you must supply either an original passport, national ID card, social security card; or a certified copy of your driving licence

These two also have me confused. I don't have a Public Services Card. So 5 seems to be redundant with 6.

It continues:
You may be required to send additional documents as well as those listed above depending on your particular situation.
If you became an Irish citizen through the foreign birth register process – you should also include:

7. Your foreign birth registration certificate
[yes, understood]
8. Your foreign passport
[again, seems redundant with 5 and 6 above.]

GoingBackBackToEire wrote: ↑

Fri Oct 28, 2022 4:38 am

I recently got my Irish citizenship through the FBR and while I'm waiting for that certificate to arrive (along with the rest of the documents I sent) I want to get things ready for my passport application.

I'll be applying from the US, so I can use PassportOnline.
What documents to I need? I'm going in circles here and need clarification.


According to CitizensInformation.ie
https://www.citizensinformation.ie/en/t ... sport.html

What Documents do I Need?
1. Your full civil birth certificate
[Easy, got it.]
2. Your civil marriage or civil partnership certificate (if you have changed your surname)
[have it but don't need it as my name hasn't changed]
3. Proof of address https://www.dfa.ie/passports/documentar ... fofaddress
4. Proof of name https://www.dfa.ie/passports/documentar ... roofofname

The links for proof of address and proof of name don't give any useful information. When I follow the path, it ends at "you need to get your FBR" but I already did that.
So what do I need for Proof of Address and Proof of Name?

5. Copy of your Public Services Card or original government issued photo identification document https://www.citizensinformation.ie/en/s ... _card.html
6. If resident in Northern Ireland or abroad, you must supply either an original passport, national ID card, social security card; or a certified copy of your driving licence

These two also have me confused. I don't have a Public Services Card. So 5 seems to be redundant with 6.

It continues:
You may be required to send additional documents as well as those listed above depending on your particular situation.
If you became an Irish citizen through the foreign birth register process – you should also include:

7. Your foreign birth registration certificate
[yes, understood]
8. Your foreign passport
[again, seems redundant with 5 and 6 above.]

I am also from the US and just got my passport about a week ago.

Here is what I provided:
Birth certificate
Certified copy of my US passport.

Proof of address:
Bank Statement, Cable bill, I also provided a downloaded copy of a pay slip from my company's payroll port, ADP.
Proof of Name:
Bank Statement, Cable bill (not the same ones, but the month prior.) I also provided a downloaded copy of a pay slip from my company's payroll port, ADP.

All pretty straight forward. I provided 3 items for proof of address and name, just to be safe. They were all downloaded from the online portal (I don't get anything in the actual mail.)

One thing that got me is, I didn't want to send my actual passport so I sent a certified copy. The first time I had it notarized the notary (at a shipping store) did not sign and date the actual Identity verification form, but rather provided a separate form that he signed and dated. This is legally how they are supposed to do it for US documents. When my application was being processed, the identity verification form was not accepted.
I took the form back to a different shipping store, explained the issue to the notary. She confirmed that the previous notary had followed proper procedure, however since the document was not for US purposes but rather being sent to Ireland, she signed it, dated it and stamped it etc directly on the form.It was not a big deal to me, but it did delay my application by about 2 weeks, as it took about 10 days for the new document to get to Dublin from California. The point being, if you're using a notary, make sure they sign and date and stamp the actual identity verification form.

The process was pretty fast, including the time it took to send the new document, it was less than 5 weeks from when they received my documents to me receiving the passport and passport card.
Be warned tho, registered mail from the US to Dublin takes a long time and was the longest part of the process.

Good luck!

Here is my timeline. Dates in US format.

Applied Date: 09/13/2022
Supporting Documents Received Date: 9/21/2022
Additional Supporting Evidence Requested Date: 10/4/2022
Additional Supporting Evidence Received Date: 10/18/2022
Passport Book Printing: 10/21/2022
Passport Book Dispatched: 10/22/2022
Passport Card Printing: 10/21/2022
Passport Card Dispatched: 10/25/2022
Passport Book Received in US: 10/28/2022
Passport Card Received in US: 10/28/2022

Good luck to all.

Dalton_Trumbo wrote: ↑

Fri Oct 28, 2022 8:31 am

I am also from the US and just got my passport about a week ago.

Here is what I provided:
Birth certificate
Certified copy of my US passport.

Proof of address:
Bank Statement, Cable bill, I also provided a downloaded copy of a pay slip from my company's payroll port, ADP.
Proof of Name:
Bank Statement, Cable bill (not the same ones, but the month prior.) I also provided a downloaded copy of a pay slip from my company's payroll port, ADP.

All pretty straight forward. I provided 3 items for proof of address and name, just to be safe. They were all downloaded from the online portal (I don't get anything in the actual mail.)
[snip]

Thanks, Dalton. That was very helpful.

Based on that, I'm planning to send:

FBR cert
Birth Certificate
US Passport (an original, so I don't have any notary difficulties to deal with. 5 weeks is fine.)

Proof of address and proof of name is covered by some combination of:
Bank/Mortgage statement
Cable bill
Mobile phone bill
Maybe a water bill or property tax bill

GoingBackBackToEire wrote: ↑

Sat Oct 29, 2022 2:57 am

Dalton_Trumbo wrote: ↑

Fri Oct 28, 2022 8:31 am

I am also from the US and just got my passport about a week ago.

Here is what I provided:
Birth certificate
Certified copy of my US passport.

Proof of address:
Bank Statement, Cable bill, I also provided a downloaded copy of a pay slip from my company's payroll port, ADP.
Proof of Name:
Bank Statement, Cable bill (not the same ones, but the month prior.) I also provided a downloaded copy of a pay slip from my company's payroll port, ADP.

All pretty straight forward. I provided 3 items for proof of address and name, just to be safe. They were all downloaded from the online portal (I don't get anything in the actual mail.)
[snip]

Thanks, Dalton. That was very helpful.

Based on that, I'm planning to send:

FBR cert
Birth Certificate
US Passport (an original, so I don't have any notary difficulties to deal with. 5 weeks is fine.)

Proof of address and proof of name is covered by some combination of:
Bank/Mortgage statement
Cable bill
Mobile phone bill
Maybe a water bill or property tax bill

It was 5 weeks from the day they received my evidence in Dublin, and that included sending the additional document which added an extra week. If you're not in California like I am, I suspect the mail times will be quicker. When I sent my evidence, it took a whole week to get from LA to New York with registered mail.

I was expecting 3 months when I sent it, but it was significantly quicker. Which after FBR was a very pleasant surprise.

Applied Date: 14/10/2022
Supporting Documents received Date & verifying documents: 17/110/2022
Your application is being processed: 01/11/2022
Passport Book Printing:
Passport Book Dispatched:
Passport Book Received:
Estimated* issue date: 15/11/2022



For minor

For good measure, I included a cover letter explaining what I included. Feel free to use this as you see fit.

-----------------------------

Passport Service of Ireland
[use the address on your label]

Re: Application number xxxxxxx


Having recently completed the Foreign Births Registry process, please find enclosed my application for my first Irish passport with supporting documentation. The following documents are presented for your review:

• Cover page
• Identity Verification Form, witnessed by X (profession)
• Birth certificate (long form, raised seal)
• US Passport (original) as government issued photo identification

For Proof of Name and Proof of Address

• Water and Sewer Bill from Town of (Name, State)
• Real Estate Tax Bill from Town of (Name, State)
• Mobile Phone bill from (Provider Name)
• TV, Internet, and Phone bill from (Provider Name)

Additional Documents

• Foreign Birth Registration Certificate
• US Passport (as above)

To the best of my knowledge, everything enclosed is correct and this application is complete. I wasn’t 100% sure what counted for proof of name and address, so I put in more than I thought necessary. If any additional documentation or clarification is required, please contact me via email, telephone, or text message and I will respond immediately.

Sincerely,

a very helpful post above, thank you muchly!

Sorry if I am repeating but I'm struggling to find the right answer through the search function:

I'm sending a first-time application from the EU but don't want to send my original passport due to work travel commitments. I know that they won't necessarily accept a certified copy, but I will try anyway. Can someone clearly state what I would have to do to get my original passport certified in the simplest way? My witness will be a university professor -- can they also do something? Thanks for any help or advice!

tommacg wrote: ↑

Thu Dec 08, 2022 11:17 am

Sorry if I am repeating but I'm struggling to find the right answer through the search function:

I'm sending a first-time application from the EU but don't want to send my original passport due to work travel commitments. I know that they won't necessarily accept a certified copy, but I will try anyway. Can someone clearly state what I would have to do to get my original passport certified in the simplest way? My witness will be a university professor -- can they also do something? Thanks for any help or advice!

Yea it seems hit or miss with the certified copy of the passport. I'm in the US and provided a certified copy of mine and it was accepted. I used a notary public who provided a stamp, a signature and an additional document verifying that the document was a certified copy, (and provided all her contact info etc.) I'm not sure of this, but I think you have a better chance using someone who certifies things as part of their profession, has a license number and stamp or business card at least. not sure if they have Notaries where you live, but if they do I'd recommend using that instead of a professor. Just my thoughts tho. Good luck!

Either way, at the very least you'd have to provide your actual passport near the end of the process rather than the whole way, so instead of being without your passport for 6 - 8 weeks it would be maybe 3?

tommacg wrote: ↑

Thu Dec 08, 2022 11:17 am

Sorry if I am repeating but I'm struggling to find the right answer through the search function:

I'm sending a first-time application from the EU but don't want to send my original passport due to work travel commitments. I know that they won't necessarily accept a certified copy, but I will try anyway. Can someone clearly state what I would have to do to get my original passport certified in the simplest way? My witness will be a university professor -- can they also do something? Thanks for any help or advice!

For the purpose of document certification, it must be done by a solicitor, notary public, commissioner of oaths or peace commissioner. You can of course ask your local equivalent of department of foreign affairs to certify it as well, but a solicitor is probably the easiest solution.

The link below is for the purpose of applying for citizenship but you should be able to get the idea of it.
https://www.irishimmigration.ie/how-to- ... ument/#who

I had difficulty finding a notary who would certify it! Two declined and said they only witnessed signatures. Did not want the responsibility of certifying that the passport copies were true copies of the original even when I showed then the actual passport and the copies. Wanted nothing to do with any witnessing of the application. This was at UPS store and Triple A in California. I didn't know where to turn, but our dentist kindly agreed.

quote=Dalton_Trumbo post_id=2098793 time=1670545839 user_id=253711]

tommacg wrote: ↑

Thu Dec 08, 2022 11:17 am

Sorry if I am repeating but I'm struggling to find the right answer through the search function:

I'm sending a first-time application from the EU but don't want to send my original passport due to work travel commitments. I know that they won't necessarily accept a certified copy, but I will try anyway. Can someone clearly state what I would have to do to get my original passport certified in the simplest way? My witness will be a university professor -- can they also do something? Thanks for any help or advice!

Yea it seems hit or miss with the certified copy of the passport. I'm in the US and provided a certified copy of mine and it was accepted. I used a notary public who provided a stamp, a signature and an additional document verifying that the document was a certified copy, (and provided all her contact info etc.) I'm not sure of this, but I think you have a better chance using someone who certifies things as part of their profession, has a license number and stamp or business card at least. not sure if they have Notaries where you live, but if they do I'd recommend using that instead of a professor. Just my thoughts tho. Good luck!

Either way, at the very least you'd have to provide your actual passport near the end of the process rather than the whole way, so instead of being without your passport for 6 - 8 weeks it would be maybe 3?
[/quote]

I had difficulty finding a notary who would certify it! Two declined and said they only witnessed signatures. Did not want the responsibility of certifying that the passport copies were true copies of the original even when I showed then the actual passport and the copies. Wanted nothing to do with any witnessing of the application. This was at UPS store and Triple A in California. I didn't know where to turn, but our dentist kindly agreed.

quote=Dalton_Trumbo post_id=2098793 time=1670545839 user_id=253711]

tommacg wrote: ↑

Thu Dec 08, 2022 11:17 am

Sorry if I am repeating but I'm struggling to find the right answer through the search function:

I'm sending a first-time application from the EU but don't want to send my original passport due to work travel commitments. I know that they won't necessarily accept a certified copy, but I will try anyway. Can someone clearly state what I would have to do to get my original passport certified in the simplest way? My witness will be a university professor -- can they also do something? Thanks for any help or advice!

Yea it seems hit or miss with the certified copy of the passport. I'm in the US and provided a certified copy of mine and it was accepted. I used a notary public who provided a stamp, a signature and an additional document verifying that the document was a certified copy, (and provided all her contact info etc.) I'm not sure of this, but I think you have a better chance using someone who certifies things as part of their profession, has a license number and stamp or business card at least. not sure if they have Notaries where you live, but if they do I'd recommend using that instead of a professor. Just my thoughts tho. Good luck!

Either way, at the very least you'd have to provide your actual passport near the end of the process rather than the whole way, so instead of being without your passport for 6 - 8 weeks it would be maybe 3?
[/quote]

Passport Documents Received-Sept. 27, 2022
Estimated Printing Date Oct. 25, 2022

Engaged with WebChat on 12/03/22- Said my app was still in progress and "hopefully", I'd receive an update soon.

Received email the photo was not acceptable on Dec. 14, 2022 -60 working days after docs received!
Engaged WebChat again on Dec.15 to ask if my app will go to the back of the line once new photo is received and should I be prepared to wait another 40+ working days before the printing? Answer- They "can't imagine" I'd have to wait that long. The passoport WebChat inquiry jappears to be mostly public relations / hand holding with no real capability to problem solve or move things along.

Themag62 wrote: ↑

Thu Dec 15, 2022 8:34 pm

Passport Documents Received-Sept. 27, 2022
Estimated Printing Date Oct. 25, 2022

Engaged with WebChat on 12/03/22- Said my app was still in progress and "hopefully", I'd receive an update soon.

Received email the photo was not acceptable on Dec. 14, 2022 -60 working days after docs received!
Engaged WebChat again on Dec.15 to ask if my app will go to the back of the line once new photo is received and should I be prepared to wait another 40+ working days before the printing? Answer- They "can't imagine" I'd have to wait that long. The passoport WebChat inquiry jappears to be mostly public relations / hand holding with no real capability to problem solve or move things along.

Call the number - they email to the right people and you got email response from people that actually can do something about the application.

Themag62 wrote: ↑

Sun Dec 11, 2022 10:58 pm

I had difficulty finding a notary who would certify it! Two declined and said they only witnessed signatures. Did not want the responsibility of certifying that the passport copies were true copies of the original even when I showed then the actual passport and the copies. Wanted nothing to do with any witnessing of the application. This was at UPS store and Triple A in California. I didn't know where to turn, but our dentist kindly agreed.

quote=Dalton_Trumbo post_id=2098793 time=1670545839 user_id=253711]

tommacg wrote: ↑

Thu Dec 08, 2022 11:17 am

Sorry if I am repeating but I'm struggling to find the right answer through the search function:

I'm sending a first-time application from the EU but don't want to send my original passport due to work travel commitments. I know that they won't necessarily accept a certified copy, but I will try anyway. Can someone clearly state what I would have to do to get my original passport certified in the simplest way? My witness will be a university professor -- can they also do something? Thanks for any help or advice!

Yea it seems hit or miss with the certified copy of the passport. I'm in the US and provided a certified copy of mine and it was accepted. I used a notary public who provided a stamp, a signature and an additional document verifying that the document was a certified copy, (and provided all her contact info etc.) I'm not sure of this, but I think you have a better chance using someone who certifies things as part of their profession, has a license number and stamp or business card at least. not sure if they have Notaries where you live, but if they do I'd recommend using that instead of a professor. Just my thoughts tho. Good luck!

Either way, at the very least you'd have to provide your actual passport near the end of the process rather than the whole way, so instead of being without your passport for 6 - 8 weeks it would be maybe 3?

[/quote]

Wow, that's horrendous of those notaries. I'm in California (San Diego) and I used a notary public at mailbox etc type place. She had no issues with certifying a copy of my passport. This is a very routine thing and part of what they do. I spoke to someone at the UPS store previous, and he even had a prepared form for the process (certifying a copy). That said the notaries at UPS seem to me to be not the best or most professional, in my experience.

Glad you found someone tho!

Themag62 wrote: ↑

Thu Dec 15, 2022 8:34 pm

Passport Documents Received-Sept. 27, 2022
Estimated Printing Date Oct. 25, 2022

Engaged with WebChat on 12/03/22- Said my app was still in progress and "hopefully", I'd receive an update soon.

Received email the photo was not acceptable on Dec. 14, 2022 -60 working days after docs received!
Engaged WebChat again on Dec.15 to ask if my app will go to the back of the line once new photo is received and should I be prepared to wait another 40+ working days before the printing? Answer- They "can't imagine" I'd have to wait that long. The passoport WebChat inquiry jappears to be mostly public relations / hand holding with no real capability to problem solve or move things along.

I got messaged to say my photo was not acceptable and they sent me a link to upload a new photo. Only took minutes to do and I didn't go to the back of the queue. Check your email as they should have given you a link to do a new upload.

Hi All,

Can I know what is happening after the status of my application changed to:

Processing application
Your application is being processed

What is the next step after that, and does it usually takes long after this?

Moh25ah wrote: ↑

Tue Dec 20, 2022 11:55 am

Hi All,

Can I know what is happening after the status of my application changed to:

Processing application
Your application is being processed

What is the next step after that, and does it usually takes long after this?

Hi, you can check the status on the turnaround page.

https://www.dfa.ie/passports/turnaround-times/

The required documents for passport application for naturalized person includes birth cert. Can I use the same document that is dated 2021 that I used in citizenship application also or do they require up to date birth cert? As birth certs won't really change I was not sure if date of the document really matters or not. Sorry if that question sounds stupid.

mentalmind wrote: ↑

Fri Jan 06, 2023 12:05 pm

The required documents for passport application for naturalized person includes birth cert. Can I use the same document that is dated 2021 that I used in citizenship application also or do they require up to date birth cert? As birth certs won't really change I was not sure if date of the document really matters or not. Sorry if that question sounds stupid.

Are you referring to the date of the translation of the birth cert? If so that doesn't really matter as long as it's certified. That's what I did and it seemed to work.

Do they usually give tracking numbers when they dispatch the passport, card and the original documents? My passport book has been dispatched today but I can't find any tracking info on the page.

I got a POD of my passport application which finally was delivered to the passport office today. Interestingly the POD sheet listed in all 37 applications including mine and this is where they were sent from.

1) New Zealand - 1
2) Canada - 1
3) France -2
4) Singapore - 1
5) Jersey - 2
6) US - 6
7) Great Britain - 9
Australia - 15

I was surprised that Australia is the standout leader given there don't seem to be that many Australians on this forum.