Indian Passport renewal in London - queries

For those applying in Edinburgh the time line is to get the passport back in 13-14 business days from the day of application for a reissue of a soon to expire passport. hope this helps.

thinkingahead wrote:hi guys

my passport expires in 12 mths time in June 2012 but i can renew it now. i have a couple of questions -

i) does anyone know if a "same day" service is available at the Edinburgh Consulate?

ii) if not what is the the time line for reissue from Edinburgh? Is it any different to any applied from London?

iii) i have printed 4 photographs from the photo booth, but as they turn out they are not 51 M X 51 M as the cosulate website says but 35M X 45M. where can we get the size of passport photos that indian cosulate wants? would those small photos 35 M X 45 M work?

any quick help would be appreciated

thanks,

Hi,

I applied for my passport renewal at HCI London on 6th July and was told to come back to collect it on the 14th.. However I got a phone call regarding clarification from Regional office in Mumbai and that my passport won't be ready on the 14th. Any ideas how long this might take? It is already 10 days since I last heard from them. Any other suggestions on what to do?

Hi

My understanding is that once you have received your renewed passport back you will need to have apply for the NTL, which costs about £200.


Regards

Hi All,


Please help me I am desperate

I am planning to apply for my child's passport renewal at CGI Birmingham, on the website they have asked to fill the application form for renewal along with affidavit duly signed from Notary Public for change in appearance(I have not seen this requirement in London)

I have noticed posts regarding HCI -London, any experiences for HCI Birmingham, also any experiences for child's passport renewal .

http://www.cgibirmingham.org/index.php? ... ages&id=19 IV. Passport for a child.

I have 3 questions

1. Is it required(compulsary) to get the affidavit signed and stamped by Notary Public
2. They have asked for old and new photographs, do I need to have the same old photograph that is on the passport or any childhood photograph
3. Any idea of how long the tokens are issued at Birmingham (it is written that tokens are issued till 12 noon in london, no idea for Birmingham), as it takes nearly 3 hrs to travel to Birmingham from my place

Thanks in advance

Hi ,
Wt documents and form do we need for Re-issue of Passports for Child-age 5?
We've just noticed that my daughter's Indian passport has expired over a year and unfortunately we noticed two days before of our flight to India. We r living in UK and we've got valid visa for 2 years- going to India for holidays. We've found information on website of Indian High commission -London but on website they didn't mention for over year expired child passport documents.

***In my documents list
4 passport phots,
Previous passport with valid visa
Parents original passport and self attested passports copies(page first-last and visa)
fees

Any other documents...---- like Affidavit and consent Letter --??

***Should I use
1 Re-issue of Passports for Children under 15 years form
or
2 Expired Passport for more than one year form ....???

Pls advise me soon.

Regards

duckling wrote:Hi,

I applied for my passport renewal at HCI London on 6th July and was told to come back to collect it on the 14th.. However I got a phone call regarding clarification from Regional office in Mumbai and that my passport won't be ready on the 14th. Any ideas how long this might take? It is already 10 days since I last heard from them. Any other suggestions on what to do?

Did you get your passport finally? What was your experience?
I am in the same situation as yours.Got a phone call from HCI London that my passport won't be ready on 5th. Sep as promised.Told to wait for 1-2 weeks for verification.

Regards.

I applied for renewal of passport on 24th July 2011. Was told to collect it on 29th July.
Received a phone call sayin that since my place ob birth is in J&K, my passport will neeed some more verifications. It will take 2-3 weeks.
I contacted the HCI on 17th Aug by e-mail to be told to contact later after 2 weeks.
I sent in another e-mail on 5th sept and Hurray got the reply that my passport is ready for collection.
I am going tomorrow for collection.

HTH

Edit:

Got the passport but had to wait 45 minutes.

Hi,

Thanks to everyone who posted here, my task was infinitely easier due to the info!

1. Visited passport office at 6.45 am on 2 Nov, was about 30th in queue
2. Gates opened at 9 am, received token number 204 (4th for reissue)
3. Waited for counters 2 and 3 to open, opened at 9.40 am.
4. General chaos when the counters open, please be very alert about the token number display on the TV screen, its not called out.
5. Submitted
1 passport photo
Filled out form with photo pasted
Copy of old passport 1st,last and visa page
£29 in exact change
6. Received Receipt that gave collection time of 4 pm on 9 Nov
7. Collected old cancelled passport and new passport on 9 Nov at 4.20 pm
(Entry around 3.45, submit the receipt to the guard, name is called out around 4.15)
New passport is stamped saying old passport contains valid visas

Hi,

My Indian passport is due to expire in another 9 months and I am planning on applying for a re-issue soon.

My current passport (soon to expire) has my old (still valid) permanent address in India - my parents still own the place but they do not live there.
My PAN number and electoral card are still in this address. My parents still collect post from this address.
Can I use this address when I extend my passport?

Or do I have to give my parent's latest address as my permanent address? I do not think I have any documentary evidence for this address.

Or can I give my UK address as permanent address?
I am on a Tier 1 visa and do not have a ILR.

Thanks,
M J Nair

MJNair wrote:Hi,
Or can I give my UK address as permanent address?
I am on a Tier 1 visa and do not have a ILR.

Yes you can and this is the quickest and easiest option.

Other options will require more time and documents.

I found this in the Birmingham Consulate website:

http://www.cgibirmingham.org/index.php? ... ages&id=51

20. How to include UK address in Indian passport?
Ans: Usually an UK address is not permitted on the Indian passport. However, in exceptional circumstances only when the applicant proves that he/she does not have any permanent address in India and additionally, he/she has indefinite leave to remain in UK, an applicant is permitted to reflect his/her UK address in his/her Indian passport. If necessary, the Consulate might ask for an affidavit from the applicant about he/she not having a permanent address in India. For others who would like to reflect their UK address in addition to their permanent address in India, the service is available by way of an endorsement on the Indian passport as an observation.

From this, my understanding is that I cannot use my UK address in the 'Permanent Address in India' column as I am still on a visa (not ILR).

Are the officers in the London Consulate OK with using UK address instead of India address?

If I keep the same address as in my current passport, do I have to furnish any proof?

Hi

I am planning to apply for reissue of passport as my old passport is expiring after 10 years. Along with that I want to add my spouse name also. I dont want to change my permanent address and keep it same as my old passport.

Require help on the below:
-My passport is expiring in nov but want to be safe as my visa renewal is just after that - is this fine?
-In the form, do i need to tick both reissue and miscellaneous as I want to add spouse name also or tick the first one only
-In marriage certificate my address is mentioned different to whats in my current passport, will it cause a problem?

I will be submitting the following documents:
-Existing passport (due to expire)
-Photocopy of all pages of the passport
-Filled in passport reissue form and copy
-4 Photos
-Original and Photocopy of Marriage certificate
-29 GBP or 34 GBP cash fees

Am I missing anything?

Thanks
Vin

Hi,

On HCI, London website, its mentioned to bring 4 photos.

But here, everyone has mentioned that they submitted 2 photos.

Kindly clarifiy if 2 photos will suffice or 4 photos are required

Regards,
Mayank

Kindly clarifiy if 2 photos will suffice or 4 photos are required

The website asks for 4 photos. They took only 1 photo from me but they checked all others.. probably to check that I have not given them a random photo and that it was recently taken for this specific purpose.

I got my Indian passport re-issued recently:

The documents I submitted are:
- Application form
- Original Passport
- Copies of 1st page, last page, visa page and passport extension page (my previous passport was a tatkaal 5 year passport which was then extended to 10 years)
- Proof of address India - NRI bank statement attested by the Bank Manager. This is different to the address I had in my previous passport.
- 4 photos - they checked all 4 but took only 1
- Marriage certificate and a copy
- fees - £29

I had taken my UK address proof with me. However they did not ask for it.

As per the Birmingham CGI website (which seems to be down now), one cannot get their UK address in their passport unless they can prove that they do not have a permanent India address. They can however get their UK address as an observation in the passport.
In spite of this a number of re-issues seem to have been given with the UK address.
With my parents back in India and because I do not yet have an ILR here, I cannot declare that I do not have a permanent address back in India. Hence went through some pain to get an address proof for India.

I submitted the application in person on 9th Jan. (Reached there by 09:30, handed in the application by 11:45)

I collected my new passport along with the cancelled previous passport on 19th Jan. It has my newest Indian address on it.

The counters for passport submission was a bit chaotic. Even though there were token numbers, there were a number of people hanging around the counter even though it was not their turn. I guess they probably may have been asked to wait for additional information.

They were not giving out same day service as it was only reserved for emergency cases.

Some passport (renewal/reissue) applicants were asked to check with them after a month instead of being given a specific date to come and collect the passport. I do not know exactly what the reason was.

Also, I think that if your previous passport was a tatkaal passport which was issued by a passport office other than where you are getting it extended from, it will take some time to come through as it has to go for verification with the previous passport issuer.

I have sent my passport to HCI London for renewal on February 27th. How many days will it take to get the passport? Shall I need to visit HCI London office to speed up the process ? Is there any way to know the present status ? I have sent email and not getting any response. One telephone number is given in website 020 7632 3119. But that number is not working.

Anybody has sent passport for renewal through post to HCI London and how many days did it take to receive the passport ?

arunpr wrote:I have sent my passport to HCI London for renewal on February 27th. How many days will it take to get the passport? Shall I need to visit HCI London office to speed up the process ? Is there any way to know the present status ? I have sent email and not getting any response. One telephone number is given in website 020 7632 3119. But that number is not working.

Anybody has sent passport for renewal through post to HCI London and how many days did it take to receive the passport ?

I have first sent my application on 26th Jan and the application was returned to me in 5 working days as my marriage certificate was not being sent with the application.

I had to re-send my application by Royal Mail special delivery on 8th Feb 2012 and received it today....I tried reaching them on the contacts and emails to enquire status and of no use....but i guess it usually takes 3-4 weeks....

Also, I got an ILR and sent my UK address proof... and that address was being printed on my passport, even though I mentioned my Indian address in the application. Hope this helps.

Thanks for the info

Thanks to all for the information posted here that made the passport renewal for my son a smooth sail. After having read all the terrifying reviews in some other websites I was scared that I would ever get the passport back. On the contrary the entire process was simple and worked like a dream.

Application submission:
1. Visited passport office at 7:30 am on 2 Apr. There were about 20 people ahead of me.
2. Token distribution started at 8:30 am. Received token number 217 (17th for passport services).
3. Entered the building and took a seat in the gallery. Counters 2 and 3 (for passport services) opened at 9.45 am.
4. Token number display on the TV screen and approached the counter at about 10:30 am.
5. Submitted following:
2 passport photo
Filled out form with photo
Copy of old passport 1st,last and visa page
Copy of old passport 1st,last and visa page (both parents)
£19 in exact change
6. Received Receipt that gave collection time of 4 pm on 16 Apr.

Note: Child need not be physically present and submission can be done my either parent.
No need to flock to HCI early morning. Tokens are distributed till 12:00 pm and if you have the token they would accept the application on the same day.

Collection:
1) Visited passport office at 3:30 pm on 16 Apr.
2) Was allowed to enter the office immediately.
3) Deposit the receipt at counter 2.
3) Waited for the counter 2 to open which did ultimately at 4:45 pm
4) Was chaos as the guy over the counter was calling names randomly and everyone was standing surrounding the window.
5) Nevertheless the wait was fruitful as I got the passport after 15-20 minutes of waiting.

Regards,
Amit

Couple of questions:

Should the address of both the parent's passport be the same as that of the child?

Can we apply by post for the re-issue of child's passport? If yes, should we submit the originals of the parent's passport along with the child's?

ameetdey wrote:Thanks to all for the information posted here that made the passport renewal for my son a smooth sail. After having read all the terrifying reviews in some other websites I was scared that I would ever get the passport back. On the contrary the entire process was simple and worked like a dream.

Application submission:
1. Visited passport office at 7:30 am on 2 Apr. There were about 20 people ahead of me.
2. Token distribution started at 8:30 am. Received token number 217 (17th for passport services).
3. Entered the building and took a seat in the gallery. Counters 2 and 3 (for passport services) opened at 9.45 am.
4. Token number display on the TV screen and approached the counter at about 10:30 am.
5. Submitted following:
2 passport photo
Filled out form with photo
Copy of old passport 1st,last and visa page
Copy of old passport 1st,last and visa page (both parents)
£19 in exact change
6. Received Receipt that gave collection time of 4 pm on 16 Apr.

Note: Child need not be physically present and submission can be done my either parent.
No need to flock to HCI early morning. Tokens are distributed till 12:00 pm and if you have the token they would accept the application on the same day.

Collection:
1) Visited passport office at 3:30 pm on 16 Apr.
2) Was allowed to enter the office immediately.
3) Deposit the receipt at counter 2.
3) Waited for the counter 2 to open which did ultimately at 4:45 pm
4) Was chaos as the guy over the counter was calling names randomly and everyone was standing surrounding the window.
5) Nevertheless the wait was fruitful as I got the passport after 15-20 minutes of waiting.

Regards,
Amit

Guys here is my experience with Indian Embassy I have PR here and I sent my application which they returned back after a week saying I need to send my wife’s passport and our marriage certificate. They also mentioned about my permanent Indian address so I have to ask my parents to send all of my documents to the UK.This has wasted my £11 on special deliver envelopes. WHY HAVEN’T THEY HAVE UPDATED THEIR WEB SITE what is needed and what not? I WAS REALLY ANGRY.
Anyway I have submitted my application on 26/12 . I need my passport back to travel abroad and apply for a visa. THEY were NOT ANSWERING THE PHONE, FAX IS NOT WORKING EITHER AND NO REPLIES FOR THE EMAIL.
Anyway I have it today and all is forgiven.

Here is an example of an European embassy… something was misprint on the website and I sent my query for a resident permit. In 6 hours I got reply from the HEAD OF THE CONSULATE telling me everything in detail. Since then I have sent 4-5 email to him and every single email was answered in 4-5 hours.

Did you change your address in the application form?

Punjab wrote:Guys here is my experience with Indian Embassy I have PR here and I sent my application which they returned back after a week saying I need to send my wife’s passport and our marriage certificate. They also mentioned about my permanent Indian address so I have to ask my parents to send all of my documents to the UK.This has wasted my £11 on special deliver envelopes. WHY HAVEN’T THEY HAVE UPDATED THEIR WEB SITE what is needed and what not? I WAS REALLY ANGRY.
Anyway I have submitted my application on 26/12 . I need my passport back to travel abroad and apply for a visa. THEY were NOT ANSWERING THE PHONE, FAX IS NOT WORKING EITHER AND NO REPLIES FOR THE EMAIL.
Anyway I have it today and all is forgiven.

Here is an example of an European embassy… something was misprint on the website and I sent my query for a resident permit. In 6 hours I got reply from the HEAD OF THE CONSULATE telling me everything in detail. Since then I have sent 4-5 email to him and every single email was answered in 4-5 hours.

Hi Vks

Yes I did changed my address to the UK one when I submitted the first time. I did give them bank statements, Driving license photo copies etc to proove it

Hi,

I had sent my Indian passport for renewal on 9th April via special delivery to the HCI London with a postage paid envelope included for return and I have not heard from them.

I would appreciate if somebody with personal experience of applying by post can share their experience, I wonder if there is a way of finding out the status or when shall I go to the HCI chasing for my passport ( I should have gone in person and not rely on postal application, but its too late to think on those lines now.)

Best Wishes

Sanjay

Hi Team

Please help me with this query. My spouse name is already there in my old (expiring soon) passport. Please advise do I still need to submit copy of marriage certificate when I apply for new passport.

Thanks & Regards