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Indian Passport renewal process

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rudra83
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Posts: 5
Joined: Sat Jun 20, 2020 10:00 am
India

Indian Passport renewal process

Post by rudra83 » Wed Apr 21, 2021 1:12 pm

Hello All,

Need your help. I have submitted my Indian passport renewal application on https://portal3.passportindia.gov.in/Online/index.html. When I check on the link to track status, it just says the application is submitted.

My queries:
1. Do we get any email on next steps with list of documents to be submitted? If not, is there link where I check these? I am updating my address back in India (have Aadhar as proof), and also adding spouse name (have marriage certificate as proof).

2. I tried booking an appointment on https://www.hcilondon.gov.in/appointment.php but no slots available.

Thanks in advance,
Rudra.

Vk8787
Newly Registered
Posts: 3
Joined: Fri Apr 09, 2021 11:56 pm
India

Re: Indian Passport renewal process

Post by Vk8787 » Fri Apr 23, 2021 12:02 pm

If you have submitted your application. Next steps are
1) Start preparing all your documents as listed in the VFS site. They have a list of 8 documents / items to be carried on the appointment day.
2) Try checking the website for appointment after 5 PM UK daily, it is tough but you will get appointment.

To answer your question: You will not get any email from them about the next steps.

Hope this helps

rudra83
Newly Registered
Posts: 5
Joined: Sat Jun 20, 2020 10:00 am
India

Re: Indian Passport renewal process

Post by rudra83 » Sun Apr 25, 2021 6:48 pm

Thank you so much for the reply.

I was able to book an appointment for 10th June 2021.

Regards,
Rudra.
Vk8787 wrote:
Fri Apr 23, 2021 12:02 pm
If you have submitted your application. Next steps are
1) Start preparing all your documents as listed in the VFS site. They have a list of 8 documents / items to be carried on the appointment day.
2) Try checking the website for appointment after 5 PM UK daily, it is tough but you will get appointment.

To answer your question: You will not get any email from them about the next steps.

Hope this helps

Azraa
Newly Registered
Posts: 6
Joined: Wed Apr 28, 2021 1:32 pm

Re: Indian Passport renewal process

Post by Azraa » Wed Apr 28, 2021 5:21 pm

Hi everyone, hope you're well.

This is the first time I am posting on this website so I'm unsure about whether I've posted this in the right place however today my husband attended his appointment to renew his Indian passport at the VFS Manchester centre. So I thought I'd share the details here in the hopes that it helps others who may also be doing the same and to ease their worries.

In the application pack we included:
1 application form completed online and printed - in this we included his Indian address and in the 'other address' section I added his UK address. The rest of the form seemed pretty straight forward.
4 2 inch x 2 inch photos - we did not stick these down. The person at the counter did this and had a glue stick although I took one in case.
1 copy of the Annexure E form - we included the UK address on this.
1 copy of the PPF form - initially I wrote 2 indian references but at the centre my husband was asked to cross one out and add a UK reference instead.
original proof of address- an electricity bill.
Indian passport and a photo copy of the front and last page.
his BRP and a photocopy of the front and the back.
Original marriage registration certificate and 1 photocopy too.
We also included a copy of the signed declaration form - however they did not need this.

Other points to consider:
As his form included my name as his spouse he was also asked for a photocopy of my passport which we luckily took with us.
He was also asked to photocopy the page in his passport which showed his initial UK entry visa
As my husband has grown a beard in lockdown, he was also asked for old passport photos but we didn't have any with us and so they made do with his Indian passport picture and made him sign a declaration to state that it was the same person basically.
I took spare copies of the PPF form in case he was asked to fill it out again.

More info: photocopying there costs 50p per page. The DX courier for just his passport cost £12.50 we let them keep the electricity bill but all other original documents were returned to him. In total he was charged £88.50 including text messages, courier, consular charges, V.A.T and passport renewal fee.

I hope this helps anyone who found the VFS website as vague as I did, if you have any questions please feel free to ask :)

driptodada
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Posts: 1
Joined: Mon May 10, 2021 4:42 pm
India

Re: Indian Passport renewal process

Post by driptodada » Mon May 10, 2021 4:54 pm

Did he have to pay 22 GBP to sign that declaration that he's the same person, on account of his beard? i was asked i have the option to add the declaration, but declined. Luckily, it wasn't required for me, as I got my passport in 3 days under the Tatkaal scheme.

Azraa
Newly Registered
Posts: 6
Joined: Wed Apr 28, 2021 1:32 pm

Re: Indian Passport renewal process

Post by Azraa » Mon May 10, 2021 5:16 pm

No he didn't have to pay for the declaration.

shri215
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Posts: 3
Joined: Sun May 23, 2021 3:42 pm
India

Re: Indian Passport renewal process

Post by shri215 » Sun May 23, 2021 3:47 pm

Azraa wrote:
Wed Apr 28, 2021 5:21 pm
Hi everyone, hope you're well.

This is the first time I am posting on this website so I'm unsure about whether I've posted this in the right place however today my husband attended his appointment to renew his Indian passport at the VFS Manchester centre. So I thought I'd share the details here in the hopes that it helps others who may also be doing the same and to ease their worries.

In the application pack we included:
1 application form completed online and printed - in this we included his Indian address and in the 'other address' section I added his UK address. The rest of the form seemed pretty straight forward.
4 2 inch x 2 inch photos - we did not stick these down. The person at the counter did this and had a glue stick although I took one in case.
1 copy of the Annexure E form - we included the UK address on this.
1 copy of the PPF form - initially I wrote 2 indian references but at the centre my husband was asked to cross one out and add a UK reference instead.
original proof of address- an electricity bill.
Indian passport and a photo copy of the front and last page.
his BRP and a photocopy of the front and the back.
Original marriage registration certificate and 1 photocopy too.
We also included a copy of the signed declaration form - however they did not need this.

Other points to consider:
As his form included my name as his spouse he was also asked for a photocopy of my passport which we luckily took with us.
He was also asked to photocopy the page in his passport which showed his initial UK entry visa
As my husband has grown a beard in lockdown, he was also asked for old passport photos but we didn't have any with us and so they made do with his Indian passport picture and made him sign a declaration to state that it was the same person basically.
I took spare copies of the PPF form in case he was asked to fill it out again.

More info: photocopying there costs 50p per page. The DX courier for just his passport cost £12.50 we let them keep the electricity bill but all other original documents were returned to him. In total he was charged £88.50 including text messages, courier, consular charges, V.A.T and passport renewal fee.

I hope this helps anyone who found the VFS website as vague as I did, if you have any questions please feel free to ask :)
Hope he received the new passport. How long did it take to get the new passport ? , i.e after submitting the docs at VFS centre ?

Azraa
Newly Registered
Posts: 6
Joined: Wed Apr 28, 2021 1:32 pm

Re: Indian Passport renewal process

Post by Azraa » Sun May 23, 2021 5:05 pm

It was submitted on 28th April and he received it in the post signed for on 18th may.

rudra83
Newly Registered
Posts: 5
Joined: Sat Jun 20, 2020 10:00 am
India

Re: Indian Passport renewal process

Post by rudra83 » Mon May 24, 2021 8:56 am

Hello Azraa,

Thank you so much for this. Few more queries if you can help me with.

1. In the application form, I have included the same Indian address in both sections. Hope that is fine, or is that it has to be UK address?

2. PPF form - The address in 8a) & 8b) are Indian address right?

3. Original Proof of address - I have Aadhar card, SBI, HDFC bank statements. This should be ok right?

Thanks in advance,
Rudra.
Azraa wrote:
Wed Apr 28, 2021 5:21 pm
Hi everyone, hope you're well.

This is the first time I am posting on this website so I'm unsure about whether I've posted this in the right place however today my husband attended his appointment to renew his Indian passport at the VFS Manchester centre. So I thought I'd share the details here in the hopes that it helps others who may also be doing the same and to ease their worries.

In the application pack we included:
1 application form completed online and printed - in this we included his Indian address and in the 'other address' section I added his UK address. The rest of the form seemed pretty straight forward.
4 2 inch x 2 inch photos - we did not stick these down. The person at the counter did this and had a glue stick although I took one in case.
1 copy of the Annexure E form - we included the UK address on this.
1 copy of the PPF form - initially I wrote 2 indian references but at the centre my husband was asked to cross one out and add a UK reference instead.
original proof of address- an electricity bill.
Indian passport and a photo copy of the front and last page.
his BRP and a photocopy of the front and the back.
Original marriage registration certificate and 1 photocopy too.
We also included a copy of the signed declaration form - however they did not need this.

Other points to consider:
As his form included my name as his spouse he was also asked for a photocopy of my passport which we luckily took with us.
He was also asked to photocopy the page in his passport which showed his initial UK entry visa
As my husband has grown a beard in lockdown, he was also asked for old passport photos but we didn't have any with us and so they made do with his Indian passport picture and made him sign a declaration to state that it was the same person basically.
I took spare copies of the PPF form in case he was asked to fill it out again.

More info: photocopying there costs 50p per page. The DX courier for just his passport cost £12.50 we let them keep the electricity bill but all other original documents were returned to him. In total he was charged £88.50 including text messages, courier, consular charges, V.A.T and passport renewal fee.

I hope this helps anyone who found the VFS website as vague as I did, if you have any questions please feel free to ask :)

shri215
Newly Registered
Posts: 3
Joined: Sun May 23, 2021 3:42 pm
India

Re: Indian Passport renewal process

Post by shri215 » Mon May 24, 2021 9:21 am

Azraa wrote:
Sun May 23, 2021 5:05 pm
It was submitted on 28th April and he received it in the post signed for on 18th may.
Thank you

Azraa
Newly Registered
Posts: 6
Joined: Wed Apr 28, 2021 1:32 pm

Re: Indian Passport renewal process

Post by Azraa » Mon May 24, 2021 9:31 am

Hi Rudra,

On the application form if you live in the UK then I recommend putting your indian address as the main address and your UK address in the 'other' section, the reason for this is as you live in the UK you will need to state this somewhere but by doing it in this way your usual indian address is what will be printed on your passport.

On the PPF form on 8a I put my husband's indian address and then as he currently resides in the UK I put his UK address on 8b.

As for proof of address, my husband took a UK proof of address e.g uk electricity bill which they kept as he didnt have a copy and didn't send back either.

Also just an FYI they did do the police verification in India and asked for a bunch of things to be submitted by a family member at their local police station.

rudra83
Newly Registered
Posts: 5
Joined: Sat Jun 20, 2020 10:00 am
India

Re: Indian Passport renewal process

Post by rudra83 » Mon May 24, 2021 3:12 pm

HI Azraa,

Well I tried but does not allow me to change anything in the application now since I submitted it. I guess I will make a fresh application than.

For address, will carry all of it, Indian as well as UK.

Thanks for the heads up about police verification. Will keep my parents informed.

Regards,
Rudraksha.
Azraa wrote:
Mon May 24, 2021 9:31 am
Hi Rudra,

On the application form if you live in the UK then I recommend putting your indian address as the main address and your UK address in the 'other' section, the reason for this is as you live in the UK you will need to state this somewhere but by doing it in this way your usual indian address is what will be printed on your passport.

On the PPF form on 8a I put my husband's indian address and then as he currently resides in the UK I put his UK address on 8b.

As for proof of address, my husband took a UK proof of address e.g uk electricity bill which they kept as he didnt have a copy and didn't send back either.

Also just an FYI they did do the police verification in India and asked for a bunch of things to be submitted by a family member at their local police station.

Azraa
Newly Registered
Posts: 6
Joined: Wed Apr 28, 2021 1:32 pm

Re: Indian Passport renewal process

Post by Azraa » Mon May 24, 2021 4:54 pm

Yes you can't edit the form once its submitted, I made a fresh application to edit the details and gave them that application print out. They wont see the other form unless they have the application number for it so it's okay to make another one.

rudra83
Newly Registered
Posts: 5
Joined: Sat Jun 20, 2020 10:00 am
India

Re: Indian Passport renewal process

Post by rudra83 » Wed Jun 02, 2021 8:43 am

Great! that was supposed to be my question as I have the appointment booked with VFS already. I will make a new application right way.

One last question, for question 9 in the PPF, I am current address since last 6 months. Before that I was for a month at friends place, hotel as I was searching for a place. And prior to that I was in my home address in India. I believe I will have to provide details for all of it, correct?

Thanks again all the help :-)

Regards,
Rudraksha.
Azraa wrote:
Mon May 24, 2021 4:54 pm
Yes you can't edit the form once its submitted, I made a fresh application to edit the details and gave them that application print out. They wont see the other form unless they have the application number for it so it's okay to make another one.

ajaysingh1990
Newly Registered
Posts: 5
Joined: Tue May 04, 2021 7:48 pm
India

Re: Indian Passport renewal process

Post by ajaysingh1990 » Wed Jun 02, 2021 1:40 pm

Azraa wrote:
Mon May 24, 2021 4:54 pm
Yes you can't edit the form once its submitted, I made a fresh application to edit the details and gave them that application print out. They wont see the other form unless they have the application number for it so it's okay to make another one.
Hi Azraa

When did you first get any email or SMS from VFS after submission? I've submitted my application but haven't got sms/email from them.

Also, were you able to track the application from the vfs website using this link on this page https://www.vfsglobal.com/india/uk/afte ... ssion.html ? Or did you use the HCI/Embassy site to track the application?

Thanks for your help.

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