FPS/ RTI- Help Needed

Hi All respected members..

Is there any specific layout for FPS ??


I have kept 3 different accountants in last 3 years, one has provided me payslips and Employers summary only

the other one has provided me payslips, net pay report & p32

the current one is providing me payslips, p32 & Full payment submission.


Is employers summary and FPS same ?? what exactly should be provided with extension application??

thanks in advance

yes you need two types of Docs
one is call FPS Certificate which is prove of submissions and 2nd is employee wise which is also FPS with all details of employee individual

kayani2012 wrote:yes you need two types of Docs
one is call FPS Certificate which is prove of submissions and 2nd is employee wise which is also FPS with all details of employee individual

Please advise .

I am going to submit 12 Full Payment Submission (FPS) for each employee &
12 thier Salary Slips

Will this be enough as per immigrations rules for extension.

Or should i also need to send 12 Payment Summary - Monthly Employees(Both Employees) & EPR (P32) Summary Report

please advise

hmm get P11, P60, p14 and if somebody left p45 as well

kayani2012 wrote:yes you need two types of Docs
one is call FPS Certificate which is prove of submissions and 2nd is employee wise which is also FPS with all details of employee individual

There no such thing as FPS certificate. When you submit an FPS to HMRC, HMRC sends you a confirmation response. Usually the FPS response is not included on a RTI FPS report.

suvalike wrote:
Please advise .

I am going to submit 12 Full Payment Submission (FPS) for each employee &
12 thier Salary Slips

Will this be enough as per immigrations rules for extension.

Or should i also need to send 12 Payment Summary - Monthly Employees(Both Employees) & EPR (P32) Summary Report

please advise

Submit the following documents:

1. RTI FPS reports for at least 12 months + the FPS report that shows employee starters/leavers information
2. You do not need to send P46 as it is not used any more unless you employed people before 2013. Send P45 if any employee has left.
2. 12 months payslips for all employees
3. Employee payment record (this usually can be P11 deduction working sheet report)
4. It is good to send Employer Payment Record (P32) which pretty much covers the same info on FPS reports
5. Employee passport information copy for settled workers

Thanks all for help...

My question was is employee summary and FPS same things or different ??

coz i have "employees summary" report but no such thing with title FPS

FKS21177 wrote:Thanks all for help...

My question was is employee summary and FPS same things or different ??

coz i have "employees summary" report but no such thing with title FPS

They are different things:

One thing you get is as below:

Payment Summary - Monthly Employees
( The Payment Summary data shown below are derived from your Pay Period data )

Other is : Full Payment Submission (FPS)...You can ask your accountant to give you if you have not got already.

suvalike wrote:

FKS21177 wrote:Thanks all for help...

My question was is employee summary and FPS same things or different ??

coz i have "employees summary" report but no such thing with title FPS

They are different things:

One thing you get is as below:

Payment Summary - Monthly Employees
( The Payment Summary data shown below are derived from your Pay Period data )

Other is : Full Payment Submission (FPS)...You can ask your accountant to give you if you have not got already.

thanks for prompt reply and help

Sorry to be pain but one last question regarding this...

since the start of first job created ( april 2014) I have changed 3 accountants, will my current accountant be able to get FPS for whole period or do i have to get them from all 3 previous accountants?? and is it possible to get back dated FPS i.e april 2014?/

i wish i knew about this so i cud keep everything in my file & thats why i ahd to change accountants they had very less knowledge about Tier 1 rules and requirements.

@zimba1.

"RTI FPS reports for at least 12 months + the FPS report that shows employee starters/leavers information"

I understand FPS as full payment submission:shows all employees paid in particular month: and I believe yes.
2nd question: FPS report that shows employee starters/leaver information:does this mean that each employee will have a separate FPS showing her/his details of payment for that particular month also?

Please explain the second part a bit if possible.

Regrads

could anyonq be kind enough to explain what FPS and RTi mean please ?

n8net wrote:could anyonq be kind enough to explain what FPS and RTi mean please ?

Real-Time FPS report shows payroll information submitted to HMRC usually about all employees over a month (if you pay monthly). This includes any starters/leavers details for that month.
See a sample FPS report here http://www.moneysoft.co.uk/images/guide ... 55x604.png

@Zimba Thanks a lot for the screenshot

So if someone starts there should be a starter heading(as leaver is in example)

Is this the standard format and should be in every accounting software?

As Starter date is something Home office is definitely interested.

ishfaqsangra wrote:@Zimba Thanks a lot for the screenshot

So if someone starts there should be a starter heading(as leaver is in example)

Is this the standard format and should be in every accounting software?

As Starter date is something Home office is definitely interested.

Sadly the sample I showed you is specific to Moneysoft software. There if no standard format. I know that some of the other software do not even produce an FPS reports

Hi experienced members,
please advise about employee related papers, i started employees from feb 2015,
and i am getting following documents from accountant.

RTI/FPS for all employee including start date
payslip included total monthly hours, rate, deductions and net pay
P30, employer's Tax summary
each employee pay history on monthly basis columnwise, included: total hours : rate : net pay : accumulated Pay.

i don't have p45 form

Please advise for extensions everything is ok or need some ?

regards nadeem

The answer is no. Your current accountant will not be able to get the FPS done by your previous accountants. Unless they transfer all the data transmitted to HMRC provided they also have the same system of doing the FPS or RTI.

HMRC can help you to restore your FPS and Everything if your computer or systems happen to be damaged (Fire, Flood, etc) Otherwise, they would not be able to restore this as data privacy or security.

If you don't get your FPS with your old accountant, then you have to call and ask them and force them with the solicitor to print your FPS.

If your accountant does not back up your FPS or print the confirmation, then you won't get FPS summaries because it is only one time only when you submit the file to HMRC.

Hope it helps.

[quote="FKS21177"]Sorry to be pain but one last question regarding this...

since the start of first job created ( april 2014) I have changed 3 accountants, will my current accountant be able to get FPS for whole period or do i have to get them from all 3 previous accountants?? and is it possible to get back dated FPS i.e april 2014?/

i wish i knew about this so i cud keep everything in my file & thats why i ahd to change accountants they had very less knowledge about Tier 1 rules and requirements.[/quote]

nadeem75 wrote:Hi experienced members,
please advise about employee related papers, i started employees from feb 2015,
and i am getting following documents from accountant.

RTI/FPS for all employee including start date
payslip included total monthly hours, rate, deductions and net pay
P30, employer's Tax summary
each employee pay history on monthly basis columnwise, included: total hours : rate : net pay : accumulated Pay.

i don't have p45 form

Please advise for extensions everything is ok or need some ?

regards nadeem

You should be fine. P45 is only required if any of your employees left the role within a period you are claiming points for.

Hi zimba88.. thanks for continous support..

i been to the old accountant and he said his payroll software does not produce any doc with FPS title and he give me doc with title "EMPLOYER RTI SCHEDULE " this has got the column STARTERS nd LEAVERS and does show the employee start date (MRs ABC started 01-Feb -2014) but this is only one time doc and which shows ABC Ltd 2013-14 its not every month which i thought it should be...

my second accountant also said he has not got any such doc but he can make it manually by putting data from what he already submmited to HMRC coz i told him Home Office is only up to Starter and leaver, he said he will put starter/ leaver dated on that manual docoment and make it for each month


will that be good enough you think ??

FKS21177 wrote:Hi zimba88.. thanks for continous support..

i been to the old accountant and he said his payroll software does not produce any doc with FPS title and he give me doc with title "EMPLOYER RTI SCHEDULE " this has got the column STARTERS nd LEAVERS and does show the employee start date (MRs ABC started 01-Feb -2014) but this is only one time doc and which shows ABC Ltd 2013-14 its not every month which i thought it should be...

my second accountant also said he has not got any such doc but he can make it manually by putting data from what he already submmited to HMRC coz i told him Home Office is only up to Starter and leaver, he said he will put starter/ leaver dated on that manual docoment and make it for each month


will that be good enough you think ??

I am aware that several payroll softwares do not produce RTI reports and HO mostly accepts documents in exactly the format given in the immigration rules.
I suggest you to ask your accountant to produce a report manually instead with all the information about staff start/leave dates. Better not risk a refusal for a stupid software limitation or HO inflexibility and ignorance.

zimba88 wrote:

FKS21177 wrote:Hi zimba88.. thanks for continous support..

i been to the old accountant and he said his payroll software does not produce any doc with FPS title and he give me doc with title "EMPLOYER RTI SCHEDULE " this has got the column STARTERS nd LEAVERS and does show the employee start date (MRs ABC started 01-Feb -2014) but this is only one time doc and which shows ABC Ltd 2013-14 its not every month which i thought it should be...

my second accountant also said he has not got any such doc but he can make it manually by putting data from what he already submmited to HMRC coz i told him Home Office is only up to Starter and leaver, he said he will put starter/ leaver dated on that manual docoment and make it for each month


will that be good enough you think ??

I am aware that several payroll softwares do not produce RTI reports and HO mostly accepts documents in exactly the format given in the immigration rules.
I suggest you to ask your accountant to produce a report manually instead with all the information about staff start/leave dates. Better not risk a refusal for a stupid software limitation or HO inflexibility and ignorance.

Many thanks once again Zimba88.... i totally agree with you and will go to all 3 accountants and make sure they do it manually. if possible pls tell me what exactly HO is upto?? my current accountant is giving me FPS report with a table having below columns:
no of employess
starter
leaver
liability ( if any)

is this what i should ask my previous accountants to make them manually?? from old accountants i got only payslips if possible pls do tell me what exactly i need to get from them. i will be very thankful to you for your help.

if possible & dont mind pls share with me samples on xxxxxxxxxxxxx so i can get exactly i need coz these accountants are blackmailing as well every time i need something they charge although i ve paid them everything wen they were my accountants.

once again many thanks for ur ongoing support

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FKS21177 wrote: Many thanks once again Zimba88.... i totally agree with you and will go to all 3 accountants and make sure they do it manually. if possible pls tell me what exactly HO is upto??
if possible & dont mind pls share with me samples .......

Check out this sample produced by one of the payroll softwares: http://www.moneysoft.co.uk/images/guide ... 55x604.png

hopefully it will help you, my accountant using that format for FPS Submission

Full Payment Submission (FPS) 2013-14


Employer Name


PAYE Reference


Employer AO Reference




Employee's Personal Details

Partner Details


Employee's NINO Employee's Name
Employee's Gender Employee's Date of birth Employee's address


Partner's NINO Partner's Name


Employment Details

Employment Start Date Start

Declaration (A, B, C) Student Loan Indicator
Employee Seconded to work in UK











Stay over 6 months


Passport Number

Works/ payroll number 2

Stay less than 6 months

Will work both in and out of UK, but live abroad ?


Payroll ID changed ? Old Payroll ID


If Employee, is a European Economic Area or Commonwealth citizen ?

If Employee is under EPM 6 (modified) scheme ?


Pay and Tax Details
Occupational Pension for bereaved spouse/partner ?

Annual amount of Occupational pension 0.00

State Pension for bereaved spouse/partner ?

Annual amount of State pension 0.00

Casual or Seasonal Employee ? Payment to a Non-Individual ? Occupational Pension ?
Number of earnings periods covered by this payment 1 Employee Leaving Date

Payment after Leaving ?

Hours Worked ( A, B, C, D ) C - 30 hrs or more

Tax Code

Non-Cumulative ? N

On Strike ?
Unpaid Absence ? Aggregated Earnings ?
Taxable Pay TD 0.00

Total Tax TD 0.00

Student Loan TD Pay Frequency Payment Date Week / Month No. Taxable Pay for this period

Payment value with no Tax / NIC 0.00

Deduction from net pay -this period 0.00

Pay after Statutory deductions

Benefit value taxed -this period 0.00

Benefit value taxed TD 0.00 Employee Pension under Net Pay 0.00

Employee Pension under Net Pay TD 0.00

Class 1 NIC Items -this period 0.00

Employee Pension not under Net Pay 0.00

Employee Pension not under Net Pay TD 0.00

Student Loan recovered - this period 0.00

Tax deducted/refunded -this period 0.00

Trivial commutation lump sums (TCLS)
Small pot lump sum payments from personal pension schemes

Small pot lump sum payments from occupational pension schemes

Statutory payments
SSP YTD 0.00 SMP YTD 0.00 OSPP YTD 0.00 SAP YTD 0.00 ASPP YTD 0.00


National Insurance Contributions

(Note: LEL=Lower Earnings Limit, PT=Primary Threshold, UAP = Upper Accrual Point, UEL=Upper Earnings Limit, YTD = Year-to-Date)


NIC table letter Pay subject to NIC-this period
Pay subject to
NIC YTD
At LEL 1
YTD
LEL to PT 1
YTD
PT to UAP 1
YTD
UAP to UEL
1 YTD
Employer
NIC YTD Employer NIC - this period
Employee
NIC YTD Employee NIC - this period
SCON
A 0.00 0.00 0.00 0.00

Director's NIC


Director's NIC & method of calculation


Tax Week/Month of Director


Employee's Bank Details

Bacs HASH Code Random String BACS Amount



Employer Bank Sort Code

Employee Bank Sort Code


(2013-14)