Naturalisation queries EUSS Holder

[NV319]

Hi Members,

I want to apply for Naturalisation as a British Citizen, and I would like some guidance. My situation is as follows:

I am married to an EU citizen (they are still an EU citizen and do not want to become a British Citizen yet) in the UK since January 2017. I had BRC under EEA regulations and then in 2019 I applied for Pre-settled Status via EUSS. Then I applied for Settled Status and I have Settled Status via EUSS since 13 March 2022.

I intend to apply for my citizenship on 14 March 2023, since I will be eligible for it after having had Settled Status for 12 months (prefer to be on the safe side hence I want to apply a day after I was given settled status).

The residency requirement requires the applicant to not be absent from the UK for 450days in the last 5years and 90days in the last 12months of applying for the citizenship.

The application submission date requirement requires me to have been physically in the UK exactly 5 years ago, i.e., 15/03/2018, on the day which my application will be received by the HO, i.e., 14/03/2023.

My questions are:

1- What documents can I provide as evidence to prove I was in the UK on 15/03/2018? Do I need to provide evidence of this at all? I have P60s for the past 5 years, and also Council Tax Bills, would these suffice?

2- Good Character Requirement. Do I need to provide any evidence for this? Surely they will have my records. I have no caution, penalties or any criminality records. On the application I have declared I have none. Do I need to prove it?

3- Because of Brexit, I had to update my BRC which was issued under EEA regulations to the one under EUSS, which was Pre-settled. That BRC is still valid, even though I have now Settled Status, however, when I got settled status (via email), HO did not send me a new BRC stating on it settled status as opposed to the one which I have which states pre-settled on it. Would this make things complicated?

4- Proof of living in the UK for me for 5 years. What documents should I submit to prove this? On the application, on documents section, it states that:

“If you are a Non-EEA National, you need to include your passport to prove you have lived in the UK for the relevant 3- or 5-year period.

If you do not have your passport or it was not stamped when you entered the UK, you need to include letters (for example, from your employer or government department) as proof.

Bank statements or household bills are not suitable proof you have been living in the UK.”

My question here is: can I provide P60s and Council Tax Bills for the past 5 years? Would these be suitable proof?

5- For proof of residency in the UK for the past 5 years, I have obtained my travel history from HO, and they have provided it to me. The guidance says that to prove qualifying period and that I have not been absent from the UK for more than 450 days in 5 years and more than 90 days in the last 12 months, I should provide my passport with stamps to evidence these. As family member of an EU national, most of my travels were in the EU and therefore, my passports were not stamped at all. What documents can I provide to evidence these? I don't have the tickets however, HO has my travel history and I can see that they have all my travel history for the past 5 years, and according to their records of my travel history, I have not been out of the UK for more than 450 days in the last 5 years and more than 90 days in the last 12 months.

6- To evidence that I intend to live in the UK after I obtain British Citizenship, what documents can I submit? Can I submit my employment contract and the Title of our flat? Is there any other evidence that I should supply?

Apologies for a long list of questions and thank you in advance.

[alterhase58]

My questions are:

1- What documents can I provide as evidence to prove I was in the UK on 15/03/2018? Do I need to provide evidence of this at all? I have P60s for the past 5 years, and also Council Tax Bills, would these suffice? You don't need to prove this date.

2- Good Character Requirement. Do I need to provide any evidence for this? Surely they will have my records. I have no caution, penalties or any criminality records. On the application I have declared I have none. Do I need to prove it? No.

3- Because of Brexit, I had to update my BRC which was issued under EEA regulations to the one under EUSS, which was Pre-settled. That BRC is still valid, even though I have now Settled Status, however, when I got settled status (via email), HO did not send me a new BRC stating on it settled status as opposed to the one which I have which states pre-settled on it. Would this make things complicated? No.

4- Proof of living in the UK for me for 5 years. What documents should I submit to prove this? On the application, on documents section, it states that:

“If you are a Non-EEA National, you need to include your passport to prove you have lived in the UK for the relevant 3- or 5-year period.

If you do not have your passport or it was not stamped when you entered the UK, you need to include letters (for example, from your employer or government department) as proof.

Bank statements or household bills are not suitable proof you have been living in the UK.”

My question here is: can I provide P60s and Council Tax Bills for the past 5 years? Would these be suitable proof? P60 for each year is sufficient.

5- For proof of residency in the UK for the past 5 years, I have obtained my travel history from HO, and they have provided it to me. The guidance says that to prove qualifying period and that I have not been absent from the UK for more than 450 days in 5 years and more than 90 days in the last 12 months, I should provide my passport with stamps to evidence these. As family member of an EU national, most of my travels were in the EU and therefore, my passports were not stamped at all. What documents can I provide to evidence these? I don't have the tickets however, HO has my travel history and I can see that they have all my travel history for the past 5 years, and according to their records of my travel history, I have not been out of the UK for more than 450 days in the last 5 years and more than 90 days in the last 12 months. Proof of residency are your P60s per #4.

6- To evidence that I intend to live in the UK after I obtain British Citizenship, what documents can I submit? Can I submit my employment contract and the Title of our flat? Is there any other evidence that I should supply? No evidence required.

Apologies for a long list of questions and thank you in advance.

Note the application requires only a minimum of documents.

[NV319]

My questions are:

1- What documents can I provide as evidence to prove I was in the UK on 15/03/2018? Do I need to provide evidence of this at all? I have P60s for the past 5 years, and also Council Tax Bills, would these suffice? You don't need to prove this date.

2- Good Character Requirement. Do I need to provide any evidence for this? Surely they will have my records. I have no caution, penalties or any criminality records. On the application I have declared I have none. Do I need to prove it? No.

3- Because of Brexit, I had to update my BRC which was issued under EEA regulations to the one under EUSS, which was Pre-settled. That BRC is still valid, even though I have now Settled Status, however, when I got settled status (via email), HO did not send me a new BRC stating on it settled status as opposed to the one which I have which states pre-settled on it. Would this make things complicated? No.

4- Proof of living in the UK for me for 5 years. What documents should I submit to prove this? On the application, on documents section, it states that:

“If you are a Non-EEA National, you need to include your passport to prove you have lived in the UK for the relevant 3- or 5-year period.

If you do not have your passport or it was not stamped when you entered the UK, you need to include letters (for example, from your employer or government department) as proof.

Bank statements or household bills are not suitable proof you have been living in the UK.”

My question here is: can I provide P60s and Council Tax Bills for the past 5 years? Would these be suitable proof? P60 for each year is sufficient.

5- For proof of residency in the UK for the past 5 years, I have obtained my travel history from HO, and they have provided it to me. The guidance says that to prove qualifying period and that I have not been absent from the UK for more than 450 days in 5 years and more than 90 days in the last 12 months, I should provide my passport with stamps to evidence these. As family member of an EU national, most of my travels were in the EU and therefore, my passports were not stamped at all. What documents can I provide to evidence these? I don't have the tickets however, HO has my travel history and I can see that they have all my travel history for the past 5 years, and according to their records of my travel history, I have not been out of the UK for more than 450 days in the last 5 years and more than 90 days in the last 12 months. Proof of residency are your P60s per #4.

6- To evidence that I intend to live in the UK after I obtain British Citizenship, what documents can I submit? Can I submit my employment contract and the Title of our flat? Is there any other evidence that I should supply? No evidence required.

Apologies for a long list of questions and thank you in advance.

Note the application requires only a minimum of documents.

Thank you so much! guess I am all set to apply on 14/03/2023!

[NV319]

Hi members,

I have received my settled status mid March 2022 (as an non EU, family member of an EU national). I just wanted to check with a qualified person if I am able or permitted to apply for my citizenship if I have held my settled status for less than 12 months? I can prove I have been living in the UK for the past 5 years, no issues there. It is just I am unsure if I can apply if I have not held the settle status for 12 full months (mid March 2023, it will be 12 full months).

[CR001]

I have received my settled status mid March 2022 (as an non EU, family member of an EU national). I just wanted to check with a qualified person if I am able or permitted to apply for my citizenship if I have held my settled status for less than 12 months?

If you are not married to a British citizen, you MUST wait the full 12 months on Settled Status before you can apply. The requirement is very clear on this.

I can prove I have been living in the UK for the past 5 years, no issues there. It is just I am unsure if I can apply if I have not held the settle status for 12 full months (mid March 2023, it will be 12 full months).

You cannot. The only time you do not have to wait 12 months is if you are married to a British Citizen.

[NV319]

I have received my settled status mid March 2022 (as an non EU, family member of an EU national). I just wanted to check with a qualified person if I am able or permitted to apply for my citizenship if I have held my settled status for less than 12 months?

If you are not married to a British citizen, you MUST wait the full 12 months on Settled Status before you can apply. The requirement is very clear on this.

I can prove I have been living in the UK for the past 5 years, no issues there. It is just I am unsure if I can apply if I have not held the settle status for 12 full months (mid March 2023, it will be 12 full months).

You cannot. The only time you do not have to wait 12 months is if you are married to a British Citizen.

Many thanks for your assistance on the above.

I also have another question.

In November 2022, I received a Notice of Consideration of Proceedings and Invitation to Comment (MG4)Form from my Council Investigation and Enforcement Team. They said the following in the letter:

“Following an investigation and an initial consideration of both the evidence and the surrounding circumstances, we have decided that it may be appropriate to institute proceedings against you for the following offence. Before a final decision is made, you are invited to comment and/or to bring to our attention any information or evidence that you believe might impact on any decision that might be made. You are not required to do anything or to respond to this notice, however any comments you may choose to make might be used in evidence. You may wish to obtain legal advice before deciding whether or not to reply to this notice or otherwise make any statement.

The offence detected description is as follows:
Whilst on patrol at XXX, I located an unauthorised deposit of domestic waste which consisted of a several black bags filled with household waste, two mattresses, a bedframe, a suitcase, a shopping trolley bag over a dozen cardboard boxes, wooden slats and shopping bags filled with wrappers and packaging materials.
Delivery note on the cardboard box was located on the waste detailing that you are the person responsible and liable for this waste and its lawful disposal.”

I replied back in writing to the council, and explained the following:

“Thank you for your letter and for taking my call on Friday 02-12-22.
Further to what we discussed on Friday, I am writing this letter in response to your invitation to comment.
I would like to take this opportunity to explain the circumstances related to the monitor cardboard disposal.
1 had put the monitor cardboard, which is less than 1 metre squared, by the paper recycling bin. This is in line Barnet Council website, which states that cardboards less than 1 metre squared can be kept by the recycling bin for collection. Please note, the recycling bin is literally in front of the waste that has been detected by yourself. I am unsure who has moved it after I had kept it by the paper recycling bin and how it ended up between the other items as shown on your pictures.
Regarding the pictures provided in your letter, I confirm that only the monitor cardboard box, referenced in Exhibit JT3, belongs to me. However, the rest of the items (as shown in Exhibits JT1 and JT2), do not belong to me. The box (which is less than 1 metre squared) that has my details on it was kept by the paper recycling bin. Therefore, I cannot take any responsibility for all other items shown in the pictures.
I would like to highlight that this is the first ever notice that I have received (which has shocked me) and I deeply care about the environment, in which I live and surroundings of it. Furthermore, my balcony faces the area where the recycling bins are, and I would not want to have a waste view in front of my property.
I whole-heartedly hope that you will accept my sincerest apologies for the inconvenience that it may have caused.
Lastly, I would like to thank you for all the efforts that has been put into making our Borough as clean and amazing as possible.”

After I sent this letter to them, there has been no further actions taken or letters sent to me.

My questions are:

1- Should I be declaring this on the application?

2- If yes, where do I declare it?

3- Will this have any negative impact on my naturalisation application and does this make it more complicated?

4- I believe this is now resolved as no further actions or letters have been sent to me to date. Should I mention this in the space where they ask for more details?

5- Do I need to provide any evidence for this?

Many thanks for your continuous guidance.

[alterhase58]

It's difficult to comment or even recommend what to do - there isn't any definitive guidance apart from what's contained in the "Good Character" guidance, which is "wooley" in many areas: https://www.gov.uk/government/publicati ... y-guidance

First of all you haven't been convicted of anything - so the only thing that comes to mind is for you to either wait or contact the relevant council department to find out what is happening. Maybe they have already decided on the case but haven't let you know yet. Absence of a communication doesn't mean it has been resolved.

If you want to progress your application now then best you disclose the case, explain in a covering letter including all details. We can't second-guess caseworkers' views on something like this.

[NV319]

It's difficult to comment or even recommend what to do - there isn't any definitive guidance apart from what's contained in the "Good Character" guidance, which is "wooley" in many areas: https://www.gov.uk/government/publicati ... y-guidance

First of all you haven't been convicted of anything - so the only thing that comes to mind is for you to either wait or contact the relevant council department to find out what is happening. Maybe they have already decided on the case but haven't let you know yet. Absence of a communication doesn't mean it has been resolved.

If you want to progress your application now then best you disclose the case, explain in a covering letter including all details. We can't second-guess caseworkers' views on something like this.

Great. Thanks for your input. I have contacted the relevant department now and asked them for an outcome. They said they will look into it and will make contact with me. She said that it will either be a no further action, warning, or a fixed penalty. I shall keep you posted on how this goes.

[NV319]

It's difficult to comment or even recommend what to do - there isn't any definitive guidance apart from what's contained in the "Good Character" guidance, which is "wooley" in many areas: https://www.gov.uk/government/publicati ... y-guidance

First of all you haven't been convicted of anything - so the only thing that comes to mind is for you to either wait or contact the relevant council department to find out what is happening. Maybe they have already decided on the case but haven't let you know yet. Absence of a communication doesn't mean it has been resolved.

If you want to progress your application now then best you disclose the case, explain in a covering letter including all details. We can't second-guess caseworkers' views on something like this.

Great. Thanks for your input. I have contacted the relevant department now and asked them for an outcome. They said they will look into it and will make contact with me. She said that it will either be a no further action, warning, or a fixed penalty. I shall keep you posted on how this goes.

Can I ask if I can still apply for my citizenship if this is taking too long for the Council to get back to me with a decision?

[alterhase58]

There’s no time limit as to when you apply for naturalisation. It’s not an immigration application. As long as you remain resident in the UK you could apply even years after gaining settled status.

[NV319]

There’s no time limit as to when you apply for naturalisation. It’s not an immigration application. As long as you remain resident in the UK you could apply even years after gaining settled status.

Thanks. That is helpful. I will declare it on the application and provide details of it in the space provided there, it is safer I believe.

I have one another question.

1- I am applying naturalisation (british citizenship) on 14/03/2023 (12 months and 1 day after obtaining EUSS - settled status). The rules say, the day (which will be 14/03/2023 and was in the UK until 18/03/2018) HO receives my application, the same day 5years ago (which is 14/03/2018 and was in UK until 18/03/2018) I I had to physically be in the UK - which I was in the UK.

However, on 19/03/2018, I flew out of the UK and went on holiday for 2 weeks. Came back to the UK on 1/04/2018. Do you advise if the timing of making my application is correct? Can I submit my application on 14/03/2023? as 5 years ago on this day (14/03/2018 to 18/03/2018) I was physically in the UK.

[Ticktack]

There’s no time limit as to when you apply for naturalisation. It’s not an immigration application. As long as you remain resident in the UK you could apply even years after gaining settled status.

Thanks. That is helpful. I will declare it on the application and provide details of it in the space provided there, it is safer I believe.

I have one another question.

1- I am applying naturalisation (british citizenship) on 14/03/2023 (12 months and 1 day after obtaining EUSS - settled status). The rules say, the day (which will be 14/03/2023 and was in the UK until 18/03/2018) HO receives my application, the same day 5years ago (which is 14/03/2018 and was in UK until 18/03/2018) I I had to physically be in the UK - which I was in the UK.

However, on 19/03/2018, I flew out of the UK and went on holiday for 2 weeks. Came back to the UK on 1/04/2018. Do you advise if the timing of making my application is correct? Can I submit my application on 14/03/2023? as 5 years ago on this day (14/03/2018 to 18/03/2018) I was physically in the UK.

The requirement is that you're physically in the UK 5 years ago on the same day. Not that you had to remain in the UK for the whole month.

What you do 5 days later on the 19th/20th doesn't affect the application.

Summary, it's OK.

[NV319]

There’s no time limit as to when you apply for naturalisation. It’s not an immigration application. As long as you remain resident in the UK you could apply even years after gaining settled status.

Thanks. That is helpful. I will declare it on the application and provide details of it in the space provided there, it is safer I believe.

I have one another question.

1- I am applying naturalisation (british citizenship) on 14/03/2023 (12 months and 1 day after obtaining EUSS - settled status). The rules say, the day (which will be 14/03/2023 and was in the UK until 18/03/2018) HO receives my application, the same day 5years ago (which is 14/03/2018 and was in UK until 18/03/2018) I I had to physically be in the UK - which I was in the UK.

However, on 19/03/2018, I flew out of the UK and went on holiday for 2 weeks. Came back to the UK on 1/04/2018. Do you advise if the timing of making my application is correct? Can I submit my application on 14/03/2023? as 5 years ago on this day (14/03/2018 to 18/03/2018) I was physically in the UK.

The requirement is that you're physically in the UK 5 years ago on the same day. Not that you had to remain in the UK for the whole month.

What you do 5 days later on the 19th/20th doesn't affect the application.

Summary, it's OK.

Amazing. I thought the same, but just needed some advice. Thank you.

[NV319]

There’s no time limit as to when you apply for naturalisation. It’s not an immigration application. As long as you remain resident in the UK you could apply even years after gaining settled status.

So, I have an update on this. Contacted the Council, and they said they will be giving me a Fixed Penalty Notice and if it is paid, then this matter will be resolved/closed.

I asked them to deliver it to me as a matter of urgency so I can pay and close this matter urgently, they said hopefully by the 8th/9th of March I should receive it.

My question is, do I need to write a cover letter or a simple detail on the space which has limit of 500 character will be sufficient?

This is the first ever penalty I have got in my life, so I am unsure if I need to say anything other than what the penalty is/was for?

Thanks in advance.

[alterhase58]

You can do either, a cover letter which you can load with your other documents, or use the space available if it will fit.
Per the guidance this should not be an issue, see pp17 "Fixed penalty notices, penalty charge notices and penalty notices for disorder":
https://assets.publishing.service.gov.u ... racter.pdf

[NV319]

You can do either, a cover letter which you can load with your other documents, or use the space available if it will fit.
Per the guidance this should not be an issue, see pp17 "Fixed penalty notices, penalty charge notices and penalty notices for disorder":
https://assets.publishing.service.gov.u ... racter.pdf

Thank you. Do I need to provide evidence that penalty has been paid? What evidence should I provide?

[NV319]

You can do either, a cover letter which you can load with your other documents, or use the space available if it will fit.
Per the guidance this should not be an issue, see pp17 "Fixed penalty notices, penalty charge notices and penalty notices for disorder":
https://assets.publishing.service.gov.u ... racter.pdf

Thank you. Do I need to provide evidence that penalty has been paid? What evidence should I provide?

Sorry I have 2 more questions:

1- does it matter how long ago the employment letters are? I have obtained them early Feb 2023.

2- does it matter how long ago did the referees sign the declaration letters, i.e., 1 month ago before submitting my application.

[alterhase58]

You can do either, a cover letter which you can load with your other documents, or use the space available if it will fit.
Per the guidance this should not be an issue, see pp17 "Fixed penalty notices, penalty charge notices and penalty notices for disorder":
https://assets.publishing.service.gov.u ... racter.pdf

Thank you. Do I need to provide evidence that penalty has been paid? What evidence should I provide? No specific guidance, probably best to enclose a copy of the FP notice and state that you paid it.

Sorry I have 2 more questions:

1- does it matter how long ago the employment letters are? I have obtained them early Feb 2023. It's recent so ok.

2- does it matter how long ago did the referees sign the declaration letters, i.e., 1 month ago before submitting my application. It's recent so ok.

[NV319]

You can do either, a cover letter which you can load with your other documents, or use the space available if it will fit.
Per the guidance this should not be an issue, see pp17 "Fixed penalty notices, penalty charge notices and penalty notices for disorder":
https://assets.publishing.service.gov.u ... racter.pdf

Thank you. Do I need to provide evidence that penalty has been paid? What evidence should I provide? No specific guidance, probably best to enclose a copy of the FP notice and state that you paid it.

Sorry I have 2 more questions:

1- does it matter how long ago the employment letters are? I have obtained them early Feb 2023. It's recent so ok.

2- does it matter how long ago did the referees sign the declaration letters, i.e., 1 month ago before submitting my application. It's recent so ok.

Thanks for these. I was actually thinking, is there a time limit on when I can submit my application? I mean for example if I am issued with Fixed Penalty Notice on 8/03/2023, and I pay it ASAP before submitting my application on 14/03/2023, is that a problem? Can I apply immediately after paying my penalty, or do I need to wait certain amount of days before submitting my naturalisation application?

[alterhase58]

The two things aren't really connected. There's no time limit as to when you can apply, either now or after you have paid the fine, it's up to you. There's nothing procedural defined for these cases, just provide the details, etc. Caseworkers aren't going to re-examine the case, they'll just see you have disclosed and dealt/dealing with it.

[NV319]

The two things aren't really connected. There's no time limit as to when you can apply, either now or after you have paid the fine, it's up to you. There's nothing procedural defined for these cases, just provide the details, etc. Caseworkers aren't going to re-examine the case, they'll just see you have disclosed and dealt/dealing with it.

Thank you!!!

[NV319]

Hi again. Sorry I am trying to finalise my application, and keep thinking of the past and what has happened to ensure I am submitting correct info.

In 2016, when I was a student at uni in UK, I was rending a studio flat, and my landlady accused me that I had destroyed her shower cubicle due to excessive showering and also that someone else was living with me for 3 months! Both of these allegations were of course incorrect and I got my Uni housing team involved and they had their solicitors get involved and act on my behalf. The landlady made a money claim online of £300 for the damages to the shower. After speaking to my uni solicitor they said that I could counterclaim for £300, which we did.but then the landlady’s claim was struck out by the court because they had failed to provide any evidence for their claim and allegation. My solicitor got in contact with the landlady, and it was agreed to settle the matter out of the court. I terminated my tenancy early and move out and paid half of my rent from the deposit (as it was agreed) and also got remainder of my deposit back. The matter was closed/settled before end of 2016.

Now, I cannot remember more details about this nor do I have any documents on this matter. I am unsure if I need to disclose this on the cover letter as on the application form I don't see anywhere I can disclose this. I am also concern if this may have an impact on my application - any advice?

[NV319]

The two things aren't really connected. There's no time limit as to when you can apply, either now or after you have paid the fine, it's up to you. There's nothing procedural defined for these cases, just provide the details, etc. Caseworkers aren't going to re-examine the case, they'll just see you have disclosed and dealt/dealing with it.

Thank you!!!

An update on this, the FPN is supposed to be hand delivered to me today, which I will be making the payment and closing the matter fully.

[AmazonianX]

Hi again. Sorry I am trying to finalise my application, and keep thinking of the past and what has happened to ensure I am submitting correct info.

In 2016, when I was a student at uni in UK, I was rending a studio flat, and my landlady accused me that I had destroyed her shower cubicle due to excessive showering and also that someone else was living with me for 3 months! Both of these allegations were of course incorrect and I got my Uni housing team involved and they had their solicitors get involved and act on my behalf. The landlady made a money claim online of £300 for the damages to the shower. After speaking to my uni solicitor they said that I could counterclaim for £300, which we did.but then the landlady’s claim was struck out by the court because they had failed to provide any evidence for their claim and allegation. My solicitor got in contact with the landlady, and it was agreed to settle the matter out of the court. I terminated my tenancy early and move out and paid half of my rent from the deposit (as it was agreed) and also got remainder of my deposit back. The matter was closed/settled before end of 2016.

Now, I cannot remember more details about this nor do I have any documents on this matter. I am unsure if I need to disclose this on the cover letter as on the application form I don't see anywhere I can disclose this. I am also concern if this may have an impact on my application - any advice?

You are overthinking, of no impact on the application.

[NV319]

Hi again. Sorry I am trying to finalise my application, and keep thinking of the past and what has happened to ensure I am submitting correct info.

In 2016, when I was a student at uni in UK, I was rending a studio flat, and my landlady accused me that I had destroyed her shower cubicle due to excessive showering and also that someone else was living with me for 3 months! Both of these allegations were of course incorrect and I got my Uni housing team involved and they had their solicitors get involved and act on my behalf. The landlady made a money claim online of £300 for the damages to the shower. After speaking to my uni solicitor they said that I could counterclaim for £300, which we did.but then the landlady’s claim was struck out by the court because they had failed to provide any evidence for their claim and allegation. My solicitor got in contact with the landlady, and it was agreed to settle the matter out of the court. I terminated my tenancy early and move out and paid half of my rent from the deposit (as it was agreed) and also got remainder of my deposit back. The matter was closed/settled before end of 2016.

Now, I cannot remember more details about this nor do I have any documents on this matter. I am unsure if I need to disclose this on the cover letter as on the application form I don't see anywhere I can disclose this. I am also concern if this may have an impact on my application - any advice?

You are overthinking, of no impact on the application.

Thanks. I do not believe this has anything to do with what they actually ask on the application form. They are interested on things like penalties, cautions, and warnings and etc. The above was none of these. It was something between tenant and landlord and was fully resolved anyway ago as we both agreed to drop our claims and settle this matter.