Employer letter for salary verification question

[giblet]

As my two pieces of evidence of earnings, I'm going to include 52 weeks pay slips and a letter from my employer.

The payroll people at my company have asked me to write the letter, and they will then verify the amount and sign it.

Should the letter have a breakdown month by month or just the total 12 months' salary? Other than my name, should any other information be included?

Thanks!

p.s. almost done with my application, only a few more papers to go!

[giblet]

Anyone who has gotten approved, what did your letter contain?

I'm supposed to submit it in a few hours.

[rkc]

Giblet,

I would suggest that you have two tables in your letter, one for the gross salary and the other for the deductions. Both the tables should be in a grid form.
For e.g. the table for gross salary may be of the form row X col where row = 12 (months) and col = the number of components that form your salary. Basically, what you are doing is summarising your 12 months pay-slips in a tabular form. Be as detailed as possible so as not to leave any room for doubt.

The second table should summarise all your deductions (i.e. income tax, povident fund etc as per tour payslips), again in a grd format.

Finally, at the end you can state the total gross salary and take home salary which is just the gross salary-total deductions.

Of course, the letter would start off stating you are on company payroll since so and so date, your account number and would conclude with a verification declaration and signature from the HR.

I followed this approach and my application was approved.

regards

[giblet]

Thank you, this is very helpful. Is there any reason I need to include my deductions at all? My pay slips have the gross pay on them, so I thought my letter should only include gross pay.

[rkc]

i had submitted by income tax return form also which had the deductions. So to put things into perspective, i aded that to the employer letter also. If you leave that out, it should not cause any harm, I just included that for the sake of completeness.

regards